131.1 Design Exception Process - Revision history

Hoskir: updated links

2023-09-18T17:36:54Z

updated links

← Older revision		Revision as of 12:36, 18 September 2023
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	:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.		:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.

	:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [~~[media~~:131.~~1 Vertical Clearance Coord Form Jul 2018~~.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]].		:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [https://epg.modot.org/forms/general_files/BR/131.1_Vertical_Clearance_Coord_Form.pdf Vertical Clearance Design Exception Coordination with SDDCTEA].

	:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.		:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.

Hoskir: updated links

2023-09-18T16:18:25Z

updated links

← Older revision		Revision as of 11:18, 18 September 2023
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	\|align-"center"\|'''Forms'''		\|align-"center"\|'''Forms'''
	\|-style="background:#f5f5f5"		\|-style="background:#f5f5f5"
	\|valign="top" align="center"\| [~~[media~~:131.~~1 Design Exception 2020~~.docx\|Design Exception Information Form]]		\|valign="top" align="center"\| [https://epg.modot.org/forms/general_files/BR/131.1_Design_Exception.docx Design Exception Information Form]
	\|-		\|-
	\|[~~[media~~:131.~~1 Vertical Clearance Coord Form Jul 2018~~.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]		\|[https://epg.modot.org/forms/general_files/BR/131.1_Vertical_Clearance_Coord_Form.pdf Vertical Clearance Design Exception Coordination with SDDCTEA]
	\|}		\|}

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	Requests for design exceptions are submitted when the need first arises; however, they may be submitted at any time and specifically along with the [[:Category:128 Conceptual Studies\|conceptual study]], [[:Category:235 Preliminary Plans\|preliminary plan]], right of way certification, or plans, specifications, and estimate (PS&E). In general, it is best to identify and consider the design exception as early as practical in the design process.		Requests for design exceptions are submitted when the need first arises; however, they may be submitted at any time and specifically along with the [[:Category:128 Conceptual Studies\|conceptual study]], [[:Category:235 Preliminary Plans\|preliminary plan]], right of way certification, or plans, specifications, and estimate (PS&E). In general, it is best to identify and consider the design exception as early as practical in the design process.

	When the need for a design exception has been identified, the project manager, Structural Project Manager or consultant representative is responsible for completing the standard [~~[media~~:131.~~1 Design Exception 2020~~.docx\|Design Exception Information Form]]. The form must include a detailed description of the rationale for the change and the appropriate supporting documentation to satisfactorily justify the decision and document any mitigation efforts associated with varying from the engineering policy. Examples of approved Design Exceptions can be found here<provide link>. (Please note that previous approval of an item should not be considered approval of the item on any future project. Approval for future projects must be sought on a case-by-case basis.)		When the need for a design exception has been identified, the project manager, Structural Project Manager or consultant representative is responsible for completing the standard [https://epg.modot.org/forms/general_files/BR/131.1_Design_Exception.docx Design Exception Information Form]]. The form must include a detailed description of the rationale for the change and the appropriate supporting documentation to satisfactorily justify the decision and document any mitigation efforts associated with varying from the engineering policy. Examples of approved Design Exceptions can be found here<provide link>. (Please note that previous approval of an item should not be considered approval of the item on any future project. Approval for future projects must be sought on a case-by-case basis.)

	Project managers (consultant, transportation or bridge) and their design staff should recognize the importance of an open and transparent decision making process while considering the suitability and appropriateness of a given design element that is not consistent with our current policies. Since our engineering policy is established through a collaborative effort, it is critical to engage all appropriate staff when making the decision not to meet our policies. While completing the form, communication with the appropriate staff, including the Design Liaison Engineer, a representative of any affected MoDOT division and FHWA (when applicable), is critical to ensure efficient and effective review and approval. For efficient processing and to avoid delays, this communication should occur prior to the formal submittal. Depending upon the item being excepted and the type of project, the appropriate review staff and signatory parties will vary.		Project managers (consultant, transportation or bridge) and their design staff should recognize the importance of an open and transparent decision making process while considering the suitability and appropriateness of a given design element that is not consistent with our current policies. Since our engineering policy is established through a collaborative effort, it is critical to engage all appropriate staff when making the decision not to meet our policies. While completing the form, communication with the appropriate staff, including the Design Liaison Engineer, a representative of any affected MoDOT division and FHWA (when applicable), is critical to ensure efficient and effective review and approval. For efficient processing and to avoid delays, this communication should occur prior to the formal submittal. Depending upon the item being excepted and the type of project, the appropriate review staff and signatory parties will vary.

Smithk: /* 131.1.4 The Design Exception Process */ updating broken BR division link

2021-12-17T20:44:42Z

131.1.4 The Design Exception Process: updating broken BR division link

← Older revision		Revision as of 15:44, 17 December 2021
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	<div id="A copy of every fully approved"></div>		<div id="A copy of every fully approved"></div>

	Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [https://modotgov.sharepoint.com/sites/DE/ Central Office Design Division] and [~~http~~://sharepoint/~~systemdelivery~~/br~~/Pages/default.aspx~~ Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type: DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.		Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [https://modotgov.sharepoint.com/sites/DE/ Central Office Design Division] and [https://modotgov.sharepoint.com/sites/br Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type: DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.

	PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.		PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.

Smithk: updating broken "Design Division" links

2021-11-24T17:09:24Z

updating broken "Design Division" links

← Older revision		Revision as of 12:09, 24 November 2021
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	<div id="A copy of every fully approved"></div>		<div id="A copy of every fully approved"></div>

	Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [~~http~~://sharepoint/sites/~~de/Pages~~/~~default.aspx~~ Central Office Design Division] and [http://sharepoint/systemdelivery/br/Pages/default.aspx Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type: DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.		Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [https://modotgov.sharepoint.com/sites/DE/ Central Office Design Division] and [http://sharepoint/systemdelivery/br/Pages/default.aspx Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type: DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.

	PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.		PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.
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	Maintaining the integrity of interstates for national defense purposes has long been recognized. Interstates are intended to be constructed and maintained to meet AASHTO Policy as stated in ''A Policy on Design Standards - Interstate System'', which is incorporated by reference in [http://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0625.htm 23 CFR 625]. Maintaining standard vertical clearances to the extent possible for defense mobilization is considered particularly important and is a focus at the national level. As a result, the [http://www.fhwa.dot.gov/ FHWA] has agreed that all exceptions to a 16 ft. vertical clearance standard for the rural interstate and certain single routings on the urban interstates be coordinated with the Surface Deployment and Distribution Command Transportation Engineering Agency (SDDCTEA) of the Department of Defense. This coordination applies whether it is a new construction project, a project that does not provide for the correction of an existing substandard condition, or a project that creates a substandard condition at an existing structure. The steps involved are:		Maintaining the integrity of interstates for national defense purposes has long been recognized. Interstates are intended to be constructed and maintained to meet AASHTO Policy as stated in ''A Policy on Design Standards - Interstate System'', which is incorporated by reference in [http://www.fhwa.dot.gov/legsregs/directives/fapg/cfr0625.htm 23 CFR 625]. Maintaining standard vertical clearances to the extent possible for defense mobilization is considered particularly important and is a focus at the national level. As a result, the [http://www.fhwa.dot.gov/ FHWA] has agreed that all exceptions to a 16 ft. vertical clearance standard for the rural interstate and certain single routings on the urban interstates be coordinated with the Surface Deployment and Distribution Command Transportation Engineering Agency (SDDCTEA) of the Department of Defense. This coordination applies whether it is a new construction project, a project that does not provide for the correction of an existing substandard condition, or a project that creates a substandard condition at an existing structure. The steps involved are:

	:1. For a vertical clearance over any interstate highway that will be less than 16 ft. meeting the above criteria, the district submits to the [~~http~~://~~wwwi~~/~~design~~/~~default.htm~~ Design Division] a completed SDDCTEA Interstate Vertical Clearance Coordination Form along with a Design Exception for vertical clearance.		:1. For a vertical clearance over any interstate highway that will be less than 16 ft. meeting the above criteria, the district submits to the [https://modotgov.sharepoint.com/sites/DE/ Design Division] a completed SDDCTEA Interstate Vertical Clearance Coordination Form along with a Design Exception for vertical clearance.

	:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.		:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.

Kleins1: /* 131.1.1 When to Complete a Design Exception */

2020-11-18T14:08:20Z

131.1.1 When to Complete a Design Exception

← Older revision		Revision as of 09:08, 18 November 2020
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	An approved exception simply documents the engineering-based determination that variance from MoDOT’s engineering policy is necessary and appropriate. It is the primary tool to detail not only the decision itself, but also what was considered when the decision was made.		An approved exception simply documents the engineering-based determination that variance from MoDOT’s engineering policy is necessary and appropriate. It is the primary tool to detail not only the decision itself, but also what was considered when the decision was made.

	When there is doubt whether a design exception is required, the ~~Engineering Policy Administrator~~, Assistant State Bridge Engineer or the Design Liaison Engineer (DLE) for the district should be consulted.		When there is doubt whether a design exception is required, the Assistant State Design Engineers, Assistant State Bridge Engineer or the Design Liaison Engineer (DLE) for the district should be consulted.

	A design exception is encouraged whenever it is feasibly or technically impossible to reasonably meet the preferred design criteria or wherever there is potential for additional value outside of written engineering policy. Design exceptions should not be considered breaches of policy as much as opportunities to add practicality or value to the design.		A design exception is encouraged whenever it is feasibly or technically impossible to reasonably meet the preferred design criteria or wherever there is potential for additional value outside of written engineering policy. Design exceptions should not be considered breaches of policy as much as opportunities to add practicality or value to the design.

	An approved exception is not a request for permission; rather, it simply documents deliberate variances from engineering policy.		An approved exception is not a request for permission; rather, it simply documents deliberate variances from engineering policy.

	==131.1.2 The 10 Controlling Criteria==		==131.1.2 The 10 Controlling Criteria==

Smithk: Updated the missions statement on the Design Exception Information Form

2020-01-15T14:42:58Z

Updated the missions statement on the Design Exception Information Form

← Older revision		Revision as of 09:42, 15 January 2020
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	\|align-"center"\|'''Forms'''		\|align-"center"\|'''Forms'''
	\|-style="background:#f5f5f5"		\|-style="background:#f5f5f5"
	\|valign="top" align="center"\| [~~http~~:~~//epg.modot.org/forms/DE%202017%20Forms/DELiaison/~~131.~~1_Design_Exception~~.docx Design Exception Information Form]		\|valign="top" align="center"\| [[media:131.1 Design Exception 2020.docx\|Design Exception Information Form]]
	\|-		\|-
	\|[[media:131.1 Vertical Clearance Coord Form Jul 2018.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]		\|[[media:131.1 Vertical Clearance Coord Form Jul 2018.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]
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	Requests for design exceptions are submitted when the need first arises; however, they may be submitted at any time and specifically along with the [[:Category:128 Conceptual Studies\|conceptual study]], [[:Category:235 Preliminary Plans\|preliminary plan]], right of way certification, or plans, specifications, and estimate (PS&E). In general, it is best to identify and consider the design exception as early as practical in the design process.		Requests for design exceptions are submitted when the need first arises; however, they may be submitted at any time and specifically along with the [[:Category:128 Conceptual Studies\|conceptual study]], [[:Category:235 Preliminary Plans\|preliminary plan]], right of way certification, or plans, specifications, and estimate (PS&E). In general, it is best to identify and consider the design exception as early as practical in the design process.

	When the need for a design exception has been identified, the project manager, Structural Project Manager or consultant representative is responsible for completing the standard [~~http~~:~~//epg.modot.org/forms/DE%202017%20Forms/DELiaison/~~131.~~1_Design_Exception~~.docx Design Exception Information Form]. The form must include a detailed description of the rationale for the change and the appropriate supporting documentation to satisfactorily justify the decision and document any mitigation efforts associated with varying from the engineering policy. Examples of approved Design Exceptions can be found here<provide link>. (Please note that previous approval of an item should not be considered approval of the item on any future project. Approval for future projects must be sought on a case-by-case basis.)		When the need for a design exception has been identified, the project manager, Structural Project Manager or consultant representative is responsible for completing the standard [[media:131.1 Design Exception 2020.docx\|Design Exception Information Form]]. The form must include a detailed description of the rationale for the change and the appropriate supporting documentation to satisfactorily justify the decision and document any mitigation efforts associated with varying from the engineering policy. Examples of approved Design Exceptions can be found here<provide link>. (Please note that previous approval of an item should not be considered approval of the item on any future project. Approval for future projects must be sought on a case-by-case basis.)

	Project managers (consultant, transportation or bridge) and their design staff should recognize the importance of an open and transparent decision making process while considering the suitability and appropriateness of a given design element that is not consistent with our current policies. Since our engineering policy is established through a collaborative effort, it is critical to engage all appropriate staff when making the decision not to meet our policies. While completing the form, communication with the appropriate staff, including the Design Liaison Engineer, a representative of any affected MoDOT division and FHWA (when applicable), is critical to ensure efficient and effective review and approval. For efficient processing and to avoid delays, this communication should occur prior to the formal submittal. Depending upon the item being excepted and the type of project, the appropriate review staff and signatory parties will vary.		Project managers (consultant, transportation or bridge) and their design staff should recognize the importance of an open and transparent decision making process while considering the suitability and appropriateness of a given design element that is not consistent with our current policies. Since our engineering policy is established through a collaborative effort, it is critical to engage all appropriate staff when making the decision not to meet our policies. While completing the form, communication with the appropriate staff, including the Design Liaison Engineer, a representative of any affected MoDOT division and FHWA (when applicable), is critical to ensure efficient and effective review and approval. For efficient processing and to avoid delays, this communication should occur prior to the formal submittal. Depending upon the item being excepted and the type of project, the appropriate review staff and signatory parties will vary.

Kleins1 at 14:35, 5 March 2019

2019-03-05T14:35:09Z

← Older revision		Revision as of 09:35, 5 March 2019
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	\|valign="top" align="center"\| [http://epg.modot.org/forms/DE%202017%20Forms/DELiaison/131.1_Design_Exception.docx Design Exception Information Form]		\|valign="top" align="center"\| [http://epg.modot.org/forms/DE%202017%20Forms/DELiaison/131.1_Design_Exception.docx Design Exception Information Form]
	\|-		\|-
	\|[[media:131.1.7 Vertical Clearance ~~Design Exception Coordination with SDDCTEA~~.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]		\|[[media:131.1 Vertical Clearance Coord Form Jul 2018.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]
	\|}		\|}

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	:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.		:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.

	:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [[media:131.1.7 Vertical Clearance ~~Design Exception Coordination with SDDCTEA~~.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]].		:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [[media:131.1 Vertical Clearance Coord Form Jul 2018.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]].

	:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.		:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.

EPGsysop: /* 131.1.4 The Design Exception Process */

2018-01-26T20:57:38Z

131.1.4 The Design Exception Process

← Older revision		Revision as of 15:57, 26 January 2018
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	<div id="A copy of every fully approved"></div>		<div id="A copy of every fully approved"></div>

	Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [http://sharepoint/sites/de/Pages/default.aspx Central Office Design Division] and [http://sharepoint/systemdelivery/br/Pages/default.aspx Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type – DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.		Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [http://sharepoint/sites/de/Pages/default.aspx Central Office Design Division] and [http://sharepoint/systemdelivery/br/Pages/default.aspx Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type: DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.

	PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.		PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.

EPGsysop: /* 131.1.4 The Design Exception Process */Per DE, Design Exceptions to be stored electronically in eProjects after CO DE/BR have reviewed & approved. Guidance is now up-to-date with current practice

2018-01-26T19:14:47Z

131.1.4 The Design Exception Process: Per DE, Design Exceptions to be stored electronically in eProjects after CO DE/BR have reviewed & approved. Guidance is now up-to-date with current practice

← Older revision		Revision as of 14:14, 26 January 2018
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	<div id="A copy of every fully approved"></div>		<div id="A copy of every fully approved"></div>

	A copy of every fully approved design exception ~~should be~~ provided to the [http://~~wwwi~~/~~design~~/default.~~htm~~ Central Office Design Division] and ~~stored in the project file in eProjects~~. A copy of ~~bridge-related exceptions should be provided to~~ the [http://~~wwwi~~/~~intranet~~/~~br/default~~.~~htm Bridge Division~~].		Central Office staff should be consulted and provide review of the draft design exception prior to district approval. A link to the electronic copy of every fully approved design exception is provided to the [http://sharepoint/sites/de/Pages/default.aspx Central Office Design Division] and [http://sharepoint/systemdelivery/br/Pages/default.aspx Central Office Bridge Division], as appropriate. A final copy of the design exception is saved in [http://eprojects/SitePages/Home.aspx eProjects] using the appropriate content type – DE Letting Documents. Staff should include any pertinent information in the Comments Section within eProjects.

			PODI design exceptions are processed through the Design Liaisons for the State Design Engineer and FHWA signatures of approval. The Design Liaisons provide the electronic copy of the fully approved design exception back to the PM for placement in eProjects.

	It should be noted that the Federal Highway Administration (FHWA) reserves the right to audit the design exceptions of any federal aid project regardless of level of oversight.		It should be noted that the Federal Highway Administration (FHWA) reserves the right to audit the design exceptions of any federal aid project regardless of level of oversight.
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	===131.1.4.3 Design Exception Numbering and Logging===		===131.1.4.3 Design Exception Numbering and Logging===

	As design exceptions serve as the permanent record of the design decision, providing a design exception numbering and logging system will benefit tracking the submittal and return of each exception and to ensure that all design exceptions are acknowledged and accounted for. The preferred design exception numbering system is the job number followed by a sequential number for each design exception. For example, the first roadway design exception for project JXPXXXX would be Design Exception (DE) # JXPXXXX-R1. The second would be JXPXXXX-R2, and so forth. The first bridge design exception for project JXPXXXX would be DE# JXPXXXX-B1. If a design exception includes both roadway and bridge items, it will be numbered and logged according to who initiates the design exception. The logging system in each project file should indicate the design exception number and the date submitted and date received. If a design exception is not approved, the number should be recorded and noted that it was not approved. The next design exception would be numbered with the next available number. Additionally, as a best management practice, the design exception log and the design exceptions themselves may be located in the project file or a project SharePoint site.		As design exceptions serve as the permanent record of the design decision, providing a design exception numbering and logging system will benefit tracking the submittal and return of each exception and to ensure that all design exceptions are acknowledged and accounted for. The preferred design exception numbering system is the job number followed by a sequential number for each design exception. For example, the first roadway design exception for project JXPXXXX would be Design Exception (DE) # JXPXXXX-R1. The second would be JXPXXXX-R2, and so forth. The first bridge design exception for project JXPXXXX would be DE# JXPXXXX-B1. If a design exception includes both roadway and bridge items, it will be numbered and logged according to who initiates the design exception. The logging system in each project file should indicate the design exception number and the date submitted and date received. If a design exception is not approved, the number should be recorded and noted that it was not approved. The next design exception would be numbered with the next available number. Additionally, as a best management practice, the design exception log and the design exceptions themselves may be located in the project file or a project SharePoint site.

	==131.1.5 Required Information==		==131.1.5 Required Information==

EPGsysop: Per DE, updated Vertical Clearance Design Exception Coordination with SDDCTEA form

2017-12-05T19:54:22Z

Per DE, updated Vertical Clearance Design Exception Coordination with SDDCTEA form

← Older revision		Revision as of 14:54, 5 December 2017
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	\|valign="top" align="center"\| [http://epg.modot.org/forms/DE%202017%20Forms/DELiaison/131.1_Design_Exception.docx Design Exception Information Form]		\|valign="top" align="center"\| [http://epg.modot.org/forms/DE%202017%20Forms/DELiaison/131.1_Design_Exception.docx Design Exception Information Form]
	\|-		\|-
	\|[~~http~~:~~//epg~~.~~modot~~.~~org/forms/DE%202017%20Forms/DELiaison/~~Vertical~~%20Clearance%20Design%20Exception%20Coordination%20with%20SDDCTEA%20Form~~.~~doc~~ Vertical Clearance Design Exception Coordination with SDDCTEA]		\|[[media:131.1.7 Vertical Clearance Design Exception Coordination with SDDCTEA.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]]
	\|}		\|}

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	:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.		:2 The Design Liaison Engineer emails the Bridge Inventory Analysts and requests the Structure NBI number for box 2 on the Vertical Clearance Design Exception Coordination with SDDCTEA Form.

	:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [~~http~~:~~//epg~~.~~modot~~.~~org/forms/DE%202017%20Forms/DELiaison/~~Vertical~~%20Clearance%20Design%20Exception%20Coordination%20with%20SDDCTEA%20Form~~.~~doc~~ Vertical Clearance Design Exception Coordination with SDDCTEA].		:3. Concurrent with the submission or routing of the Design Exception, the Design Liaison Engineer submits the form to the SDDCTEA and copies FHWA. This may be done electronically using the contact information on the [[media:131.1.7 Vertical Clearance Design Exception Coordination with SDDCTEA.pdf\|Vertical Clearance Design Exception Coordination with SDDCTEA]].

	:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.		:4. A response from SDDCTEA should occur within 10 working days following receipt of the coordination request. Receipt of the request can be verified with SDDCTEA via telephone or fax. If there is no response after 10 working days following receipt, it can be determined that SDDCTEA does not have any concerns about the proposed exception.