236.12 Quality Assurance Reviews - Revision history

Hoskir: updated per RR3687

2023-10-18T13:37:31Z

updated per RR3687

Hoskir: updated content

2023-08-09T17:59:18Z

updated content

← Older revision		Revision as of 12:59, 9 August 2023
Line 1:		Line 1:
	{\|style="padding: 0.3em~~; margin-left:15px~~; border: 1px solid #cccccc; text-align:~~center~~; ~~font-size: 95%; background:#f5f5f5~~" ~~width="160px" align="right"~~		<div style="float: right; margin-right:0px; width:275px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	\|-		'''<u><center>Forms</center></u>'''
	\|'''Forms'''		*[https://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]
	\|-		</div>
	\|[https://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]
	\|}


	===236.12.1 Introduction===		===236.12.1 Introduction===

Hallej1: /* 236.12.2.2 QAR Administration */

2022-08-18T19:13:23Z

236.12.2.2 QAR Administration

← Older revision		Revision as of 14:13, 18 August 2022
Line 27:		Line 27:
	====236.12.2.2 QAR Administration====		====236.12.2.2 QAR Administration====

	The QAR Team is lead by a designated field liaison officer (FLO) within the [https://~~modotgov~~.~~sharepoint~~.~~com~~/sites/DE/SitePages/~~Right-of-Way-Staff~~.aspx~~?csf=1&web=1&e=pV7Tdb&cid=86a5e095-11e2-45c1-a5b1-a28818a82544~~ Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.		The QAR Team is lead by a designated field liaison officer (FLO) within the [https://spexternal.modot.mo.gov/sites/de/SitePages/CO%20RW%20Staff.aspx Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.

	The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:		The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:

Hallej1: /* 236.12.2.2 QAR Administration */

2022-08-18T18:50:35Z

236.12.2.2 QAR Administration

← Older revision		Revision as of 13:50, 18 August 2022
Line 27:		Line 27:
	====236.12.2.2 QAR Administration====		====236.12.2.2 QAR Administration====

	The QAR Team is lead by a designated field liaison officer (FLO) within the [https://~~spexternal~~.~~modot~~.~~mo.gov~~/sites/de/SitePages/~~CO%20RW%20Staff~~.aspx Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.		The QAR Team is lead by a designated field liaison officer (FLO) within the [https://modotgov.sharepoint.com/sites/DE/SitePages/Right-of-Way-Staff.aspx?csf=1&web=1&e=pV7Tdb&cid=86a5e095-11e2-45c1-a5b1-a28818a82544 Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.

	The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:		The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:

Smithk: Updated website links for increased security

2021-10-25T18:53:12Z

Updated website links for increased security

← Older revision		Revision as of 13:53, 25 October 2021
Line 3:		Line 3:
	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[~~http~~://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]		\|[https://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]
	\|}		\|}

Line 258:		Line 258:
	Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.		Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.

	===236.12.6 [~~http~~://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report]===		===236.12.6 [https://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report]===

	====236.12.6.1 Purpose And Scope Of Review====		====236.12.6.1 Purpose And Scope Of Review====

Smithk: Per RW, updated RW link

2018-08-02T18:20:35Z

Per RW, updated RW link

← Older revision		Revision as of 13:20, 2 August 2018
Line 27:		Line 27:
	====236.12.2.2 QAR Administration====		====236.12.2.2 QAR Administration====

	The QAR Team is lead by a designated field liaison officer (FLO) within the [~~http~~://~~wwwi~~/~~intranet~~/rw/ Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.		The QAR Team is lead by a designated field liaison officer (FLO) within the [https://spexternal.modot.mo.gov/sites/de/SitePages/CO%20RW%20Staff.aspx Right of Way Section] Office. The FLO will coordinate the QAR and be responsible for identifying Division/District participants and ensure completion in a timely manner.

	The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:		The FLO has the overall responsibility for selection, training and supervising QAR Teams and shall coordinate the following:

Smithk: Per RW, updated CFR links

2018-07-31T18:51:03Z

Per RW, updated CFR links

← Older revision		Revision as of 13:51, 31 July 2018
Line 48:		Line 48:
	This article contains the regulations, requirements, and procedural directives governing the operation of the Right of Way Section.		This article contains the regulations, requirements, and procedural directives governing the operation of the Right of Way Section.

	Federal regulations governing right of way acquisition are found in [~~http~~://~~ecfr~~.~~gpoaccess~~.gov/~~cgi/t/text/text-idx?sid=afc38d549bf05a1e3ca04485119e6131&c=ecfr&tpl=/ecfrbrowse~~/~~Title23~~/~~23tab_02~~.~~tpl~~ 23 CFR] (Code of Federal Regulations) and [~~http~~://ecfr~~.gpoaccess~~.gov/cgi~~/t/text~~/text-idx?sid=~~afc38d549bf05a1e3ca04485119e6131~~&c=~~ecfr~~&~~tpl~~=~~/ecfrbrowse/Title49/49tab_02~~.~~tpl~~ 49 CFR Part 24]. Compliance with these regulations are required if federal funds are to be used in any part of a project. The policies and procedures outlined in the above-mentioned manual are written to include all the federal requirements.		Federal regulations governing right of way acquisition are found in [https://www.fhwa.dot.gov/legsregs/directives/cfr23toc.htm 23 CFR] (Code of Federal Regulations) and [https://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&sid=3bdda26e1102fe42dd21611091c4a569&rgn=div5&view=text&node=49:1.0.1.1.18&idno=49 49 CFR Part 24]. Compliance with these regulations are required if federal funds are to be used in any part of a project. The policies and procedures outlined in the above-mentioned manual are written to include all the federal requirements.

	====236.12.3.3 Definitions====		====236.12.3.3 Definitions====
Line 284:		Line 284:
	====236.12.6.3 Background====		====236.12.6.3 Background====

	[~~http~~://~~ecfr~~.~~gpoaccess~~.gov/~~cgi/t/text/text-idx?sid=afc38d549bf05a1e3ca04485119e6131&c=ecfr&tpl=/ecfrbrowse~~/~~Title23~~/~~23tab_02~~.~~tpl~~ Titles 23] and [~~http~~://~~ecfr~~.~~gpoaccess~~.gov/~~cgi/t/text/text-idx?sid=afc38d549bf05a1e3ca04485119e6131&c=ecfr&tpl=/ecfrbrowse~~/~~Title49~~/~~49tab_02~~.~~tpl~~ 49 of the Code of Federal Regulations] broadly mandate the state's responsibilities for compliance with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Regulations for Federal and Federally Assisted Programs. To assure proper recognition of, and adherence to, those regulations, the Missouri Highways and Transportation Department has developed, with the approval of the Federal Highway Administration, procedures covering all aspects of right of way acquisition, management, and disposition. These procedures provide the basis for the periodic quality assurance review of all current processes.		[https://www.fhwa.dot.gov/legsregs/directives/cfr23toc.htm Titles 23] and [https://www.fhwa.dot.gov/legsregs/directives/cfr49toc.htm 49 of the Code of Federal Regulations] broadly mandate the state's responsibilities for compliance with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Regulations for Federal and Federally Assisted Programs. To assure proper recognition of, and adherence to, those regulations, the Missouri Highways and Transportation Department has developed, with the approval of the Federal Highway Administration, procedures covering all aspects of right of way acquisition, management, and disposition. These procedures provide the basis for the periodic quality assurance review of all current processes.

	Provide the date of the Last Review.		Provide the date of the Last Review.

EPGsysop: updated title

2017-09-07T15:11:13Z

updated title

Smithk at 12:37, 25 March 2015

2015-03-25T12:37:46Z

← Older revision		Revision as of 07:37, 25 March 2015
Line 4:		Line 4:
	\|-		\|-
	\|[http://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]		\|[http://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]
	\|_
	\|}		\|}

Smithk: Per RW, updated link

2015-03-25T12:36:58Z

Per RW, updated link

← Older revision		Revision as of 07:36, 25 March 2015
Line 3:		Line 3:
	\|'''Forms'''		\|'''Forms'''
	\|-		\|-
	\|[~~[media~~:~~236~~.12 Quality ~~Assurance Report~~.docx\|Quality Assurance Review Report - Front Page]]		\|[http://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report - Front Page]
	\|_		\|_
	\|}		\|}
Line 259:		Line 259:
	Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.		Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.

	===236.12.6 [~~[media~~:~~236~~.12 Quality ~~Assurance Report~~.docx\|Quality Assurance Review Report]]===		===236.12.6 [http://epg.modot.org/forms/RW/Chapter%2012_Quality%20Assurance/Quality%20Assurance%20Review%20Report.docx Quality Assurance Review Report]===

	====236.12.6.1 Purpose And Scope Of Review====		====236.12.6.1 Purpose And Scope Of Review====

← Older revision		Revision as of 10:11, 7 September 2017
Line 15:		Line 15:
	====236.12.2.1 Authority====		====236.12.2.1 Authority====

	Each June, the ~~Director of~~ Right of Way will approve the annual Quality Assurance Plan for the following fiscal year. Consideration should be given to scheduling these routine reviews so that over a four-year period all districts are reviewed in at least one functional area. Districts scheduled for review are to be advised well in advance of the review date to ensure appropriate personnel are available.		Each June, the Asst. to the State Design Engineer - Right of Way will approve the annual Quality Assurance Plan for the following fiscal year. Consideration should be given to scheduling these routine reviews so that over a four-year period all districts are reviewed in at least one functional area. Districts scheduled for review are to be advised well in advance of the review date to ensure appropriate personnel are available.

	The ~~Director of~~ Right of Way may substitute a Quality Assurance Review (QAR) with comparable reviews similar to the following:		The Asst. to the State Design Engineer - Right of Way may substitute a Quality Assurance Review (QAR) with comparable reviews similar to the following:
	:*Joint Process Review,		:*Joint Process Review,
	:*Peer Review,		:*Peer Review,
Line 23:		Line 23:
	:*External Audit.		:*External Audit.

	If comparable reviews are conducted the ~~Director of~~ Right of Way may waive a QAR at their discretion.		If comparable reviews are conducted, the Asst. to the State Design Engineer - Right of Way may waive a QAR at their discretion.

	====236.12.2.2 QAR Administration====		====236.12.2.2 QAR Administration====
Line 74:		Line 74:
	====236.12.3.4 Procedure====		====236.12.3.4 Procedure====

	The ~~Director of~~ Right of Way will designate a Quality Assurance Administrative Team lead by a field liaison officer who will establish and direct Quality Assurance Reviews of all districts and certain division office units, which implement the Missouri Department of Transportation’s Right of Way Program.		The Asst. to the State Design Engineer - Right of Way will designate a Quality Assurance Administrative Team lead by a field liaison officer who will establish and direct Quality Assurance Reviews of all districts and certain division office units, which implement the Missouri Department of Transportation’s Right of Way Program.

	The Right of Way Section through the Quality Assurance Administrative Team Leader will establish and maintain complete, current and usable directives, and respective guidelines.		The Right of Way Section through the Quality Assurance Administrative Team Leader will establish and maintain complete, current and usable directives, and respective guidelines.
Line 80:		Line 80:
	The Quality Assurance Administrative Team Leader will establish and maintain current Review Plans based on critical requirements identified in each functional area or process.		The Quality Assurance Administrative Team Leader will establish and maintain current Review Plans based on critical requirements identified in each functional area or process.

	The Quality Assurance Administrative Team Leader will develop and provide the ~~Director of~~ Right of Way a fiscal year schedule of planned Quality Assurance Reviews by June 1, of each preceding year, and revise as changes occur.		The Quality Assurance Administrative Team Leader will develop and provide the Asst. to the State Design Engineer - Right of Way a fiscal year schedule of planned Quality Assurance Reviews by June 1, of each preceding year, and revise as changes occur.

	The Quality Assurance Administrative Team Leader will select Quality Assurance Review Teams of not more than four (4) people, each with expertise in the respective QAR. Members shall not monitor their own district. One person per district per team will be permitted to assist. Team members are to be selected in June from the appropriate right of way personnel including the FHWA Realty Officer.		The Quality Assurance Administrative Team Leader will select Quality Assurance Review Teams of not more than four (4) people, each with expertise in the respective QAR. Members shall not monitor their own district. One person per district per team will be permitted to assist. Team members are to be selected in June from the appropriate right of way personnel including the FHWA Realty Officer.
Line 86:		Line 86:
	District and Division Office participants in Quality Assurance Reviews will identify for the Quality Assurance Administrative Team, possible need for training; improvements to procedures, guidelines; and problems or innovations of statewide significance.		District and Division Office participants in Quality Assurance Reviews will identify for the Quality Assurance Administrative Team, possible need for training; improvements to procedures, guidelines; and problems or innovations of statewide significance.

	The Quality Assurance Administrative Team will report the final results of Quality Assurance Review to the ~~Director of~~ Right of Way.		The Quality Assurance Administrative Team will report the final results of Quality Assurance Review to the Asst. to the State Design Engineer - Right of Way.

	The Right of Way Section will evaluate the Quality Assurance results, make improvements to procedures and processes, conduct appropriate training, circulate to all districts applicable outstanding results, record the summary of the results and responses to each review and track problem areas until they are corrected or resolved.		The Right of Way Section will evaluate the Quality Assurance results, make improvements to procedures and processes, conduct appropriate training, circulate to all districts applicable outstanding results, record the summary of the results and responses to each review and track problem areas until they are corrected or resolved.
Line 125:		Line 125:
	Within fifteen (15) working days of completion of the review, a written draft report will be provided to the right of way manager. The format of this report will be in accordance with the format adopted for all [[236.12_Quality_Assurance_Reviews#236.12.6 Quality Assurance Review Report\|Quality Assurance Review Reports]]. The district will be permitted fifteen (15) working days within which to comment regarding the accuracy of the factual data in the draft report. It is not expected that the district will fully respond to the conclusions or the recommendations as reflected in the draft report.		Within fifteen (15) working days of completion of the review, a written draft report will be provided to the right of way manager. The format of this report will be in accordance with the format adopted for all [[236.12_Quality_Assurance_Reviews#236.12.6 Quality Assurance Review Report\|Quality Assurance Review Reports]]. The district will be permitted fifteen (15) working days within which to comment regarding the accuracy of the factual data in the draft report. It is not expected that the district will fully respond to the conclusions or the recommendations as reflected in the draft report.

	A final report will be completed within fifteen (15) working days of receipt of the comments or expiration of the review period. Extensions to the review period may be granted at the discretion of the ~~Director of~~ Right of Way, upon request from the district.		A final report will be completed within fifteen (15) working days of receipt of the comments or expiration of the review period. Extensions to the review period may be granted at the discretion of the Asst. to the State Design Engineer - Right of Way, upon request from the district.

	The final report will be provided to the ~~Director of~~ Right of Way, District and FHWA and the findings and recommendations will be retained in the division office. A review period of thirty (30) days will be allowed for response to the findings and recommendations within the report. It is the responsibility of the QAR Administrative Team leader to ensure that appropriate responses are obtained to each recommendation contained in the report. The agreed upon responses are to be filed with the report.		The final report will be provided to the Asst. to the State Design Engineer - Right of Way, District and FHWA and the findings and recommendations will be retained in the division office. A review period of thirty (30) days will be allowed for response to the findings and recommendations within the report. It is the responsibility of the QAR Administrative Team leader to ensure that appropriate responses are obtained to each recommendation contained in the report. The agreed upon responses are to be filed with the report.

	===236.12.5 Quality Assurance Review Guideline===		===236.12.5 Quality Assurance Review Guideline===
Line 238:		Line 238:
	====236.12.5.5 Track Critical Issues until Remedied or Resolved====		====236.12.5.5 Track Critical Issues until Remedied or Resolved====

	Track the corrective action and/or make a follow up visit. Disagreements with report recommendations are resolved through upper management. The ~~Director of~~ Right of Way is the final arbiter.		Track the corrective action and/or make a follow up visit. Disagreements with report recommendations are resolved through upper management. The Asst. to the State Design Engineer - Right of Way is the final arbiter.

	Upon satisfactory resolution, update the QA database to reflect the disposition.		Upon satisfactory resolution, update the QA database to reflect the disposition.
Line 254:		Line 254:
	Identify problems, which can be resolved by source documents (forms, checklist, etc.), office or management systems, training, workshops or other means.		Identify problems, which can be resolved by source documents (forms, checklist, etc.), office or management systems, training, workshops or other means.

	As appropriate, compile a general summary of outstanding methods and issue areas. Share this summary with right of way personnel and others as determined by the ~~Director of~~ Right of Way.		As appropriate, compile a general summary of outstanding methods and issue areas. Share this summary with right of way personnel and others as determined by the Asst. to the State Design Engineer - Right of Way.

	Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.		Periodically review the QAR Plan. Change the frequency and content of QARs as necessary to focus on continuing problems or new areas.