237.6 Project Estimates - Revision history

Hoskir: /* 237.6.3 PS&E */ updated links to due dates per email from Dannica S-T.

2023-11-21T17:00:47Z

237.6.3 PS&E: updated links to due dates per email from Dannica S-T.

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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [~~[media~~:~~237~~.9.~~3-Due_Dates_2023~~.pdf\|PS&E submittal]] (a [https://~~modotweb~~.modot.~~mo.gov~~/~~BidLettingPlansRoom~~/~~Letting~~/~~ViewStream~~/~~3159?type=general_info~~ calendar] is also available), 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [https://epg.modot.org/forms/general_files/DE/BCS/Bid_Opening_Dates_and_Final_PS&E_Due_Dates.pdf PS&E submittal] (a [https://epg.modot.org/forms/general_files/DE/BCS/Bidding_and_Contract_Services_Calendar.pdf calendar] is also available), 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Hoskir: /* 237.6.3 PS&E */ updated links to PS&E chart and calendar

2022-11-03T17:56:21Z

237.6.3 PS&E: updated links to PS&E chart and calendar

← Older revision		Revision as of 12:56, 3 November 2022
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [[media:237.9.3 ~~PS&E Due Date Chart~~.pdf\|PS&E submittal]] (a [~~[media~~:~~237~~.9.~~3 Due Date Calendar~~.~~pdf\|~~calendar]] is also available), 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [[media:237.9.3-Due_Dates_2023.pdf\|PS&E submittal]] (a [https://modotweb.modot.mo.gov/BidLettingPlansRoom/Letting/ViewStream/3159?type=general_info calendar] is also available), 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: Per Bidding and Estimates, updated links to PS&E chart and calendar.

2021-12-16T18:45:53Z

Per Bidding and Estimates, updated links to PS&E chart and calendar.

← Older revision		Revision as of 13:45, 16 December 2021
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [~~https~~:~~//modotweb~~.~~modot~~.mo.~~gov/BidLettingPlansRoom/Letting/ViewStream/2719?type=general_info~~ PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [[media:237.9.3 PS&E Due Date Chart.pdf\|PS&E submittal]] (a [[media:237.9.3 Due Date Calendar.pdf\|calendar]] is also available), 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: updated PS&E link

2021-11-19T13:55:02Z

updated PS&E link

← Older revision		Revision as of 08:55, 19 November 2021
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [~~http~~://sp/~~sites~~/de/~~Bid~~/~~PSE_Due_Dates/Due_Dates_2022.pdf~~ PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [https://modotweb.modot.mo.gov/BidLettingPlansRoom/Letting/ViewStream/2719?type=general_info PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: updated PS&E due dates chart

2021-10-21T13:20:22Z

updated PS&E due dates chart

← Older revision		Revision as of 08:20, 21 October 2021
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [http://sp/sites/de/Bid/PSE_Due_Dates/~~Due_Dates_2021~~.pdf PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [http://sp/sites/de/Bid/PSE_Due_Dates/Due_Dates_2022.pdf PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: updated PS&E due dates chart

2021-01-06T20:28:40Z

updated PS&E due dates chart

← Older revision		Revision as of 15:28, 6 January 2021
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of [http://sp/sites/de/Bid/PSE_Due_Dates/~~Due_Dates_2020~~.pdf PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [http://sp/sites/de/Bid/PSE_Due_Dates/Due_Dates_2021.pdf PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: /* 237.6.3 PS&E */ Per Bidding and Estimates, updated the PS&E Due Date Chart

2019-10-22T15:39:25Z

237.6.3 PS&E: Per Bidding and Estimates, updated the PS&E Due Date Chart

← Older revision		Revision as of 10:39, 22 October 2019
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	==237.6.3 PS&E==		==237.6.3 PS&E==

	At the time of PS&E submittal, 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.		At the time of [http://sp/sites/de/Bid/PSE_Due_Dates/Due_Dates_2020.pdf PS&E submittal], 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	==237.6.4 Non-Contractual Costs==		==237.6.4 Non-Contractual Costs==

Smithk: /* 237.6.2.1 Bid History */

2019-09-03T12:24:41Z

237.6.2.1 Bid History

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	===237.6.2.1 Bid History===		===237.6.2.1 Bid History===
	BidTabs.Net provides detailed historical data on awarded project bid. Queries for project condition should be as focused as the bid history allows. A broader approach to an item may be necessary due to limited history. Similarity to specific projects for such elements as terrain, scope of work, quantities, regional proximity, market condition and other potential cost ~~divers~~ should be considered.		BidTabs.Net provides detailed historical data on awarded project bid. Queries for project condition should be as focused as the bid history allows. A broader approach to an item may be necessary due to limited history. Similarity to specific projects for such elements as terrain, scope of work, quantities, regional proximity, market condition and other potential cost drivers should be considered.

	===237.6.2.2 Unit Cost===		===237.6.2.2 Unit Cost===

Smithk: Per BCS and TP, estimate guidance was clarified to reflect current practice in estimating.

2019-08-30T20:04:53Z

Per BCS and TP, estimate guidance was clarified to reflect current practice in estimating.

← Older revision		Revision as of 15:04, 30 August 2019
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	\|[[media:Fig 237.6.docx\|Costs for Non-Contractual Items]]		\|[[media:Fig 237.6.docx\|Costs for Non-Contractual Items]]
	\|}		\|}
			==237.6.1 Estimates==

	~~An estimate~~ is ~~prepared by the district~~ for ~~each~~ project ~~using the microcomputer and instructions given in the “Estimate Program Manual”. The estimate is valuable since it is used~~ to ~~program~~ and ~~schedule improvements~~ and ~~evaluate bids received to determine whether a contract is to be awarded~~. ~~Since many things depend on this data, its accuracy is to be checked very carefully by the district.~~ The estimate ~~will~~ be ~~reviewed by Design~~. ~~Unit prices may be adjusted when~~ the ~~complexity of a job is judged to merit further consideration, or it is necessary to reflect statewide trends in bidding practices or adjustments in labor rates. The~~ final estimate ~~is confidential information and must not~~ be ~~discussed with anyone outside of MoDOT~~.		The district is responsible for creating, maintaining and finalizing project estimates through all stages up to and including Plans, Specs and Estimates (PS&E). The estimate should be revised and refined as project details are established through the design process. As the design elements are finalized the final quantities and included pay items are solidified and the project estimate can be completed.

	===237.6.1 Unit ~~Prices~~===		==237.6.2 Unit Cost Estimates==
	~~[[image:237.6.1 terrain considerations.jpg\|150px\|left\|thumb\|<center>'''Terrain Considerations'''</center>]]~~
	Unit prices for the estimate are developed by the district. [http://www.modot.mo.gov/business/consultant_resources/ProjectCostEstimation.htm Basic unit price information] is available. To produce proper estimates, project characteristics such as size of project, rural or urban location, terrain, size of the major items of work, method of handling traffic, required delays to the sequence of construction operations, etc. are identified so the basic unit prices may be revised, if necessary. This fully evaluated unit price is then used to complete the estimate.

	~~Data for analyzing unit prices can be obtained from recent bid openings where comparable or nearly comparable work was performed~~. ~~The district is furnished with a summary of bids awarded during the previous three years for each [http://www~~.~~modot~~.mo.~~gov/business/contractor_resources/biditemslisting~~.~~htm~~ bid item]. ~~These listings are valuable~~ to ~~note trends in average bid prices~~.		===237.6.2.1 Bid History===
			BidTabs.Net provides detailed historical data on awarded project bid. Queries for project condition should be as focused as the bid history allows. A broader approach to an item may be necessary due to limited history. Similarity to specific projects for such elements as terrain, scope of work, quantities, regional proximity, market condition and other potential cost divers should be considered.

	===237.6.2 ~~Surfacing for Temporary Use~~===		===237.6.2.2 Unit Cost===
			The district must provide a unit cost for all pay items including both alternates when alternates are provided. Project estimates should use the best information available. Use specific and accurate information for items when such information exists. When limited history is available, additional resources should be investigated. Additional resources may include internet searches, contacting suppliers/manufactures, other DOTs, and other division resources. The expectation is that a reasonable approximation of the cost of the item will be provided.

	~~When it~~ is determined ~~surfacing for temporary use is necessary~~ to ~~satisfactorily~~ provide ~~traffic ingress and egress~~ to ~~private property, across~~ the project ~~or along~~ the ~~roadway~~, ~~the district estimates the quantity~~ of ~~temporary surfacing~~.		===237.6.2.3 Mobilization===
			Mobilization is determined last. A recently awarded project of similar scope, size, and location can be used to provide insight, by comparing the percentage of mobilization bid items to the total project bid of the comparison project, The rule of thumb is 5% for resurfacing, 8% for bridges and 10% for maintenance, although these can vary significantly. Special restrictions, conditions or limitations should be considered, as they likely will impact cost.

	===237.6.3 ~~Sediment Removal=~~==		==237.6.3 PS&E==

	~~When sediment removal~~ is ~~specified for~~ the ~~temporary erosion~~ and ~~sediment control plan,~~ the ~~[[:Category:806 Pollution~~, ~~Erosion~~ and ~~Sediment Control#Sediment Removal\|district estimates~~ the quantity]].		At the time of PS&E submittal, 100% of the project is finalized. The district checks the accuracy of the estimate and should validate that the estimate pay item, unit of measurement and quantities match the quantity sheets. Unit prices should be adjusted to reflect recent trends in bidding practices or adjustments in material costs.

	===237.6.4 ~~Mobilization=~~==		==237.6.4 Non-Contractual Costs==

	~~Mobilization~~ costs are ~~included~~ on ~~every~~ project. ~~These~~ costs ~~may be estimated at 4%~~ of the ~~total construction~~ cost of the ~~project~~. ~~This figure will be more carefully analyzed~~ and ~~adjusted~~ by ~~Design Division~~.		[[media:Fig 237.6.docx\|Non-contractual costs]] are those costs incurred on a construction project utilizing MoDOT’s own labor, equipment or materials. Non-contractual costs are part of the estimated project cost as shown in the [[121.3 The Statewide Transportation Improvement Program (STIP)\|Statewide Transportation Improvement Program (STIP)]] and are approved by the Commission at the time of the STIP approval.

	~~===237~~.6.~~5 Field Laboratories===~~		All non-contractual items will be charged to the district’s operating budget and coded to the appropriate project number to ensure the total expenses for the project are accurately tracked. Exceptions to this policy include right of way monumentation, specially fabricated steel, signal equipment, lighting equipment and [[:Category:910 Intelligent Transportation Systems\|intelligent transportation system]] equipment. The district is authorized to charge the exception items, including utility relocations, directly to the right of way and construction program and appropriate project number.

	~~Field laboratories are required~~ on ~~jobs as stated in~~ the ~~standard specifications. Type 1~~ and ~~Type 3 field laboratories are specified at no direct pay~~. ~~For grading projects that require~~ a ~~Type 2 field laboratory~~, the ~~designer is~~ to ~~consult with~~ the ~~district construction and materials personnel on~~ the ~~core team to determine whether it is necessary~~ to ~~include a [http://www.modot.mo.gov/business/contractor_resources/biditemslisting.htm pay item] for~~ the ~~laboratory~~. ~~There may be cases where the project is located in close proximity~~ to ~~a Resident Engineer’s office and~~ the ~~Type 2 field laboratory can be eliminated from~~ the ~~project. Also, a project might be located in close proximity to another project~~ in ~~progress where~~ the ~~laboratory can be shared between~~ the ~~projects~~.		All MoDOT labor incurred on non-contractual items shall be charged to the district’s operating budget and coded to the appropriate project number. If the district encounters a non-contractual item not listed as an exception totaling more than $3,000, the district may request approval from Transportation Planning to charge the cost of the item directly to the right of way and construction program. In order to receive approval, the district must ensure the item was included in the final program estimate of the project.

	~~===237~~.6.~~6 Special Estimates===~~		Non-contractual costs are included in the district’s program estimate. Non-contractual costs are also included in the tabulation of final project costs for completed projects, regardless of whether the costs were paid for with right of way and construction funds or district operating funds.

	Because of auditing procedures, separate special estimates for work with special funding must be prepared. An example of work requiring special estimates would include work done for a city included in the contract, with costs reimbursed by the city. All guardrail items and attenuator items must have separate estimates as they may use special safety funding. These items are distinguished with footnotes on the estimate.

	~~===237.6.7 Alternate Bid Items===~~

	For proprietary work items, or in other special circumstances, alternate bid items are used. Pay items, descriptions, and quantities are included in the itemized proposal for each of the two alternates; the bidder can select only one. The designer’s estimate indicates a unit price for only the more likely of the two alternates. A job special provision describing the alternates and the bidding procedure is included in the proposal.
	~~<font color = "white">noncontractual</font color="white">~~
	~~===237.6.8 Non-Contractual Costs===~~

	[[media:Fig 237.6.docx\|Non-contractual costs]] are those costs incurred on a construction project utilizing MoDOT’s own labor, equipment or materials. Non-contractual costs are part of the estimated project cost as shown in [[121.3 The Statewide Transportation Improvement Program (STIP)\|the Statewide Transportation Improvement Program (STIP)]] and are approved by the Commission at the time of the STIP approval.
	~~[[image:237.6.8 ITS monitors.jpg\|right\|300px\|thumb\|<center>'''[[:Category:910 Intelligent Transportation Systems\|Intelligent transportation system]] monitors'''</center>]]~~
	All non-contractual items will be charged to the district’s operating budget and coded to the appropriate project number to ensure the total expenses for the project are accurately tracked. Exceptions to this policy include right of way monumentation, specially fabricated steel, signal equipment, lighting equipment and [[:Category:910 Intelligent Transportation Systems\|intelligent transportation system]] equipment. The district is authorized to charge the exception items, including utility relocations, directly to the right of way and construction program and appropriate project number.

	All MoDOT labor incurred on non-contractual items shall be charged to the district’s operating budget and coded to the appropriate project number. If the district encounters a non-contractual item not listed as an exception totaling more than $3,000, the district may request approval from Planning to charge the cost of the item directly to the right of way and construction program. In order to receive approval, the district must ensure the item was included in the final program estimate of the project.

	Non-contractual costs are included in the district’s program estimate. Non-contractual costs are also included in the tabulation of final project costs for completed projects, regardless of whether the costs were paid for with right of way and construction funds or district operating funds.

	[[category:237 Contract Plans\|237.06]]		[[category:237 Contract Plans\|237.06]]

Smithk: Smithk moved page 237.6 Estimates to 237.6 Project Estimates: Per Bidding and TP

2019-08-30T20:02:17Z

Smithk moved page 237.6 Estimates to 237.6 Project Estimates: Per Bidding and TP

← Older revision	Revision as of 15:02, 30 August 2019
(No difference)