LPA:136.3 Federal Aid Basics - Revision history

Hoskir at 14:48, 11 July 2024

2024-07-11T14:48:32Z

← Older revision		Revision as of 09:48, 11 July 2024
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	The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.		The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.

	Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA ~~Check list~~ [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].		Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Checklist [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].

	For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).		For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).

Hoskir: updated ADA checklist

2024-06-20T13:29:01Z

updated ADA checklist

← Older revision		Revision as of 08:29, 20 June 2024
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	The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.		The programming data form requires an estimate of total project costs for which federal participation is desired and the source of local match if applicable. LPAs located within a MPO must include the TIP Number. The LPA must also submit pictures of existing bridge structures for projects that include replacement or repair of existing bridge structures.

	Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Check list [~~[media~~:~~136~~.9.~~4 2015~~.~~doc\|~~Fig. 136.9.4]].		Warrants for traffic signals, if applicable, shall be checked by the LPA at the time program information is submitted. Installation of signals should not be programmed if current traffic conditions do not warrant as required by the [http://mutcd.fhwa.dot.gov/ ''Manual on Uniform Traffic Control Devices (MUTCD)'']. All traffic signals must follow MUTCD guidelines and meet standards set by the 1990 Americans with Disabilities Act (ADA). See ADA Check list [https://epg.modot.org/forms/CM/ADA_Checklist.pdf Fig. 136.9.4].

	For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).		For any project located within the urbanized limits of one of the MPOs (St. Louis, Kansas City, Columbia, Jefferson City, Joplin, St. Joseph, Cape Girardeau or Springfield), the LPA shall ensure the project is included in the Transportation Improvement Program (TIP).

Hoskir: updated BEAP links in figures box

2023-10-03T14:45:03Z

updated BEAP links in figures box

← Older revision		Revision as of 09:45, 3 October 2023
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	{\|style="~~padding~~: ~~0.3em~~; margin-left:~~1px~~; border:~~2px~~ solid #~~a9a9a9~~; text-align:left; ~~font-size: 95%; background:#f5f5f5" width="360px" align="right~~"		<div style="float: right; margin-top: 5px; margin-left: 5px; width:350px; background-color: #f5f5f5; padding: 0.3em; border: 1px solid #cccccc; text-align:left;">
	\|-		'''<u><center>Figures</center></u>'''
	~~\|colspan="2"\|~~<center>~~'''~~Figures~~'''~~</center>		* [[media:136.3.1 Sept 2017.doc\|Fig. 136.3.1,Programming Data Form]]
	\|-		* [[media:136.3.4.pdf\|Fig. 136.3.4, Non-State Bridge Soft Match Credit Program Documentation Checklist]]
	\|[[media:136.3.1 Sept 2017.doc\|Fig. 136.3.1,Programming Data Form]]		* [[media:136.3.16.doc\|Fig. 136.3.16, Sample Ordinance]]
	\|-		* [[media:136.3.17 May 2012.doc\|Fig. 136.3.17, Work by Local Forces Proposal]]
	\|[[media:136.3.4.pdf\|Fig. 136.3.4, Non-State Bridge Soft Match Credit Program Documentation Checklist]]		* [[media:136.3.18 2014.xls\|Fig. 136.3.18, Construction Reimbursement Form]]
	\|-		* [https://epg.modot.org/forms/general_files/BR/Figure_136.3.19_Current_BEAP_Consultant_List.pdf Fig. 136.3.19, Current BEAP Consultant List]
	\|[[media:136.3.16.doc\|Fig. 136.3.16, Sample Ordinance]]		* [https://epg.modot.org/forms/general_files/BR/Figure_136.3.20_BEAP_Project_Tracking_Form.docx Fig. 136.3.20, BEAP Project Tracking Form]
	\|-		* [[media:Fig.136.3.24 2021.docx\|Fig. 136.3.24, TEAP Program Application]]
	\|[[media:136.3.17 May 2012.doc\|Fig. 136.3.17, Work by Local Forces Proposal]]		* [[media:Fig.136.3.25.xls\|Fig. 136.3.25, TEAP Consultant MOU]]
	\|-		* [[media:Fig.136.3.26.xls\|Fig. 136.3.26, TEAP Project Invoice Form]]
	\|[[media:136.3.18 2014.xls\|Fig. 136.3.18, Construction Reimbursement Form]]		* [[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]
	\|-		* [[media:Fig_136-3-28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]
	\|[~~[media~~:~~Fig~~.~~136~~.3.~~19_July2022~~.pdf\|Fig. 136.3.19, Current BEAP Consultant List]]		'''<u><center>How To" PowerPoint Tutorial</center></u>'''
	\|-		* [[media:136.4.2.3 How to Develop a Winning Project Application.ppt\|How to Develop a Winning Project Application]]
	\|[[~~media~~:Figure_136.3.~~20,_07_2022~~.docx\|Fig. 136.3.20, BEAP Project Tracking Form]]		'''<u><center>Federal-Aid Essential Videos</center></u>'''
	\|-		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=overview Federal-Aid Program Overview]
	\|[[media:Fig.136.3.24 2021.docx\|Fig. 136.3.24, TEAP Program Application]]		* [http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=finance Finance]
	\|-		</div>
	\|[[media:Fig.136.3.25.xls\|Fig. 136.3.25, TEAP Consultant MOU]]
	\|-
	\|[[media:Fig.136.3.26.xls\|Fig. 136.3.26, TEAP Project Invoice Form]]
	\|-
	\|[[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]
	\|-
	\|[[media:Fig_136-3-28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]
	\|-
	\|<center>~~'''"~~How To" PowerPoint Tutorial~~'''~~</center>
	\|-
	\|[[media:136.4.2.3 How to Develop a Winning Project Application.ppt\|How to Develop a Winning Project Application]]
	\|-
	\|<center>~~'''~~Federal-Aid Essential Videos~~'''~~</center>
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=overview Federal-Aid Program Overview]
	\|-
	\|[http://www.fhwa.dot.gov/federal-aidessentials/catmod.cfm?category=finance Finance]
	\|}

	==136.3.1 Introduction==		==136.3.1 Introduction==

Hoskir: /* 136.3.8.4.2 Personnel */ updated BEAP consultant list per email from D. Koenig

2023-10-03T14:37:08Z

136.3.8.4.2 Personnel: updated BEAP consultant list per email from D. Koenig

← Older revision		Revision as of 09:37, 3 October 2023
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	====136.3.8.4.2 Personnel====		====136.3.8.4.2 Personnel====
	The structural and hydraulic engineering expertise necessary to provide this assistance to the local public agencies and their political subdivision will be provided from a pool of pre-qualified engineering consultants. The consultant firms selected for the pre-qualified pool will be required to use engineering personnel having a background that includes bridge inspection, bridge design experience, familiarity with developing bridge maintenance priorities and low cost bridge improvements. (See [~~[media~~:~~Fig~~.~~136~~.3.~~19_July2022~~.pdf\|Fig. 136.3.19, Current BEAP Consultant List]]).		The structural and hydraulic engineering expertise necessary to provide this assistance to the local public agencies and their political subdivision will be provided from a pool of pre-qualified engineering consultants. The consultant firms selected for the pre-qualified pool will be required to use engineering personnel having a background that includes bridge inspection, bridge design experience, familiarity with developing bridge maintenance priorities and low cost bridge improvements. (See [https://epg.modot.org/forms/general_files/BR/Figure_136.3.19_Current_BEAP_Consultant_List.pdf Fig. 136.3.19, Current BEAP Consultant List]).

	The personnel utilized by the consultant shall be those that were identified in the consultant's proposal whenever the firm was being considered for inclusion on the pre-qualified listing. If the consultant desires to utilize personnel not included in their original proposal, they will need to obtain approval from the Bridge Division prior to using these professionals.		The personnel utilized by the consultant shall be those that were identified in the consultant's proposal whenever the firm was being considered for inclusion on the pre-qualified listing. If the consultant desires to utilize personnel not included in their original proposal, they will need to obtain approval from the Bridge Division prior to using these professionals.

Hoskir: /* 136.3.8.4.3 Administration */ updated BEAP Tracking Form per email from D. Koenig

2023-10-03T14:35:55Z

136.3.8.4.3 Administration: updated BEAP Tracking Form per email from D. Koenig

← Older revision		Revision as of 09:35, 3 October 2023
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	The local implementation of this program is under the immediate direction of MoDOT's District Engineer, with coordination of the statewide consultant contract and technical policy interpretation being provided by the Bridge Division. The statewide contract is normally in effect for a three year period, after which time it may either be extended for an additional year or a new solicitation completed to develop a new list of pre-approved consultants		The local implementation of this program is under the immediate direction of MoDOT's District Engineer, with coordination of the statewide consultant contract and technical policy interpretation being provided by the Bridge Division. The statewide contract is normally in effect for a three year period, after which time it may either be extended for an additional year or a new solicitation completed to develop a new list of pre-approved consultants

	A local public agency experiencing a bridge problem and desiring to use the services of this program need merely inform the district personnel in that particular area and/or contact an approved consultant for assistance in developing a project to address these conditions. The district's authorized representative or the local public agency will discuss the bridge problem with the consultant so that they can prepare a fee estimate and submit the BEAP Project Tracking Form for further eligibility review by the district office and Bridge Division. (For an electronic copy of this form, see [~~[media~~:Figure_136.3.~~20,_07_2022~~.docx\|Fig. 136.3.20, BEAP Project Tracking Form]].)		A local public agency experiencing a bridge problem and desiring to use the services of this program need merely inform the district personnel in that particular area and/or contact an approved consultant for assistance in developing a project to address these conditions. The district's authorized representative or the local public agency will discuss the bridge problem with the consultant so that they can prepare a fee estimate and submit the BEAP Project Tracking Form for further eligibility review by the district office and Bridge Division. (For an electronic copy of this form, see [https://epg.modot.org/forms/general_files/BR/Figure_136.3.20_BEAP_Project_Tracking_Form.docx Fig. 136.3.20, BEAP Project Tracking Form].)

	If the project is confirmed by the Bridge Division to meet the eligibility and program cost requirements, the BEAP Project Tracking Form will be returned to the district office so they can provide the consultant with the notice to proceed.		If the project is confirmed by the Bridge Division to meet the eligibility and program cost requirements, the BEAP Project Tracking Form will be returned to the district office so they can provide the consultant with the notice to proceed.

Hoskir: /* 136.3.7.4.1 State Law */ updated per RR3778

2023-09-27T19:57:38Z

136.3.7.4.1 State Law: updated per RR3778

← Older revision		Revision as of 14:57, 27 September 2023
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	====136.3.7.4.1 State Law====		====136.3.7.4.1 State Law====
	The State of Missouri, in [https://revisor.mo.gov/main/OneSection.aspx?section=34.~~057~~ section 34.~~057~~ RsMO], requires public owners of public works contracts to make progress payments to the contractor on at least a monthly basis as the work progresses, or, on a lump sum basis according to the terms of the lump sum contract. The payment will be based upon monthly estimates prepared by the contractor and approved by the project architect or engineer. <u>''This requirement applies to ALL projects in Missouri whether it contains federal funds or not.''</u> This law also discusses retainage of up to five percent of the total contract, but retainage is not allowed to be automatically applied on federal aid projects without a specific project reason per [[136.9 Plans, Specs and Estimates (PSE)#136.9.4.1.2.1 Retainage (RsMO 34.057)\|EPG 136.9.4.1.2.1 Retainage]]. Keep in mind that federal laws supersede state laws if the project has federal funding.		The State of Missouri, in [https://revisor.mo.gov/main/OneSection.aspx?section=8.960 section 8.960 RsMO], requires public owners of public works contracts to make progress payments to the contractor on at least a monthly basis as the work progresses, or, on a lump sum basis according to the terms of the lump sum contract. The payment will be based upon monthly estimates prepared by the contractor and approved by the project architect or engineer. <u>''This requirement applies to ALL projects in Missouri whether it contains federal funds or not.''</u> This law also discusses retainage of up to five percent of the total contract, but retainage is not allowed to be automatically applied on federal aid projects without a specific project reason per [[136.9 Plans, Specs and Estimates (PSE)#136.9.4.1.2.1 Retainage (RsMO 34.057)\|EPG 136.9.4.1.2.1 Retainage]]. Keep in mind that federal laws supersede state laws if the project has federal funding.

	====136.3.7.4.2 Verification of Prompt Payment====		====136.3.7.4.2 Verification of Prompt Payment====

Hoskir: /* FEMA Public Assistance Grant Program */ updated contact

2023-08-08T20:38:34Z

FEMA Public Assistance Grant Program: updated contact

← Older revision		Revision as of 15:38, 8 August 2023
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	::~~Julie Stotlemeyer~~, Assistant State Design Engineer – LPA		::Ashley Buechter, Assistant State Design Engineer – LPA

	::Design Division		::Design Division
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	::Jefferson City, MO 65102		::Jefferson City, MO 65102

	::~~julie~~.~~stotlemeyer~~@modot.mo.gov		::ashley.buechter@modot.mo.gov

	::(573) 526-6997 office		::(573) 526-6997 office

Hoskir: /* 136.3.10.2 Project Eligibility */ updated per RR 3597

2022-12-01T20:37:34Z

136.3.10.2 Project Eligibility: updated per RR 3597

← Older revision		Revision as of 15:37, 1 December 2022
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	To be eligible for credit, the bridge that is being submitted must meet all of the requirements listed below.		To be eligible for credit, the bridge that is being submitted must meet all of the requirements listed below.

	:1. The bridge must have been on MoDOT’s list of [~~http~~://www.modot.org/~~business/lpa/BridgeEligibilityListing.htm~~ structures that were eligible for federal bridge funds] for the year that the bridge was built.		:1. The bridge must have been on MoDOT’s list of [https://www.modot.org/2022-bridge-eligibility-listing-poor-condition structures that were eligible for federal bridge funds] for the year that the bridge was built.

	:2. The bridge must be on a route with a [http://www.modot.org/newsandinfo/functionalclassificationmaps/index.htm functional classification] of rural local, urban local or rural minor collector.		:2. The bridge must be on a route with a [http://www.modot.org/newsandinfo/functionalclassificationmaps/index.htm functional classification] of rural local, urban local or rural minor collector.

	:3. Submittal of a [[media:Fig_136-3-28.docx\|Soft Match Credit Pre-Approval Form (Fig. 136.3.28)]] to the District and notification of approval prior to work commencing. This form is used to determine structure eligibility and funding source eligibility.		:3. Submittal of a [[media:Fig_136-3-28.docx\|Soft Match Credit Pre-Approval Form (Fig. 136.3.28)]] to the District and notification of approval prior to work commencing. This form is used to determine structure eligibility and funding source eligibility. Upon receipt of the Soft Match Credit Pre-Approval Form from the LPA, the District will submit this form to [mailto:SMCpreapproval@modot.mo.gov SMCpreapproval@modot.mo.gov] for review.

	Projects involving the removal of an existing eligible bridge that is replaced with something other than a new bridge may be eligible for credit. An example of an eligible project meeting this criteria would be the replacement of a bridge over an abandoned railroad with roadway fill. An example of a project that would not be considered eligible would be the replacement of an eligible bridge with a low water crossing. If scenarios other than these two are proposed by an LPA, the district should consult with Bridge Division in the Central Office for assistance in determining eligibility.		Projects involving the removal of an existing eligible bridge that is replaced with something other than a new bridge may be eligible for credit. An example of an eligible project meeting this criteria would be the replacement of a bridge over an abandoned railroad with roadway fill. An example of a project that would not be considered eligible would be the replacement of an eligible bridge with a low water crossing. If scenarios other than these two are proposed by an LPA, the district should consult with Bridge Division in the Central Office for assistance in determining eligibility.

Hoskir: /* 136.3.10.2 Project Eligibility */

2022-10-04T20:09:43Z

136.3.10.2 Project Eligibility

← Older revision		Revision as of 15:09, 4 October 2022
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	To be eligible for credit, the bridge that is being submitted must meet all of the requirements listed below.		To be eligible for credit, the bridge that is being submitted must meet all of the requirements listed below.

	:1. The bridge must have been on MoDOT’s list of [http://www.modot.org/business/lpa/BridgeEligibilityListing.htm structures that were eligible for federal bridge funds] for the year that the bridge was built.		:1. The bridge must have been on MoDOT’s list of [http://www.modot.org/business/lpa/BridgeEligibilityListing.htm structures that were eligible for federal bridge funds] for the year that the bridge was built.

	:2. The bridge must be on a route with a [http://www.modot.org/newsandinfo/functionalclassificationmaps/index.htm functional classification] of rural local, urban local or rural minor collector.		:2. The bridge must be on a route with a [http://www.modot.org/newsandinfo/functionalclassificationmaps/index.htm functional classification] of rural local, urban local or rural minor collector.

	Projects involving the removal of an existing eligible bridge that is replaced with something other than a new bridge may be eligible for credit. An example of an eligible project meeting this criteria would be the replacement of a bridge over an abandoned railroad with roadway fill. An example of a project that would not be considered eligible would be the replacement of an eligible bridge with a low water crossing. If scenarios other than these two are proposed by an LPA, the district should consult with Bridge Division in the Central Office for assistance in determining eligibility.		:3. Submittal of a [[media:Fig_136-3-28.docx\|Soft Match Credit Pre-Approval Form (Fig. 136.3.28)]] to the District and notification of approval prior to work commencing. This form is used to determine structure eligibility and funding source eligibility.

			Projects involving the removal of an existing eligible bridge that is replaced with something other than a new bridge may be eligible for credit. An example of an eligible project meeting this criteria would be the replacement of a bridge over an abandoned railroad with roadway fill. An example of a project that would not be considered eligible would be the replacement of an eligible bridge with a low water crossing. If scenarios other than these two are proposed by an LPA, the district should consult with Bridge Division in the Central Office for assistance in determining eligibility.

	Projects involving the replacement of an existing eligible bridge with a bridge that is less than twenty feet in length are typically eligible for credit. Under this scenario, some of the deliverables required in a normal credit submittal may be waived. The District should consult with Bridge Division in the Central Office to determine what deliverables are needed and to confirm eligibility.		Projects involving the replacement of an existing eligible bridge with a bridge that is less than twenty feet in length are typically eligible for credit. Under this scenario, some of the deliverables required in a normal credit submittal may be waived. The District should consult with Bridge Division in the Central Office to determine what deliverables are needed and to confirm eligibility.

Hoskir: added fig 136.3.28

2022-10-04T20:07:36Z

added fig 136.3.28

← Older revision		Revision as of 15:07, 4 October 2022
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	\|[[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]		\|[[media:Fig.136.3.27.pdf\|Fig. 136.3.27, Example of a Soft Match Credit Transfer Request]]
	\|-		\|-
	\|[[media:~~Fig.136.~~3.28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]		\|[[media:Fig_136-3-28.docx\|Fig. 136.3.28, Soft Match Credit Pre-Approval Form]]
	\|-		\|-
	\|<center>'''"How To" PowerPoint Tutorial'''</center>		\|<center>'''"How To" PowerPoint Tutorial'''</center>