Difference between revisions of "153.16 Maintenance"
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| − | ! style="background:#BEBEBE" ROWSPAN="2"|Available Maintenance Boilerplate Agreements<sup>1</sup>!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions | + | ! style="background:#BEBEBE" ROWSPAN="2"|Available Maintenance Boilerplate Agreements<sup>1</sup>!!style="background:#BEBEBE" ROWSPAN="2"|What triggers the use of this agreement? When is it used?!! style="background:#BEBEBE" ROWSPAN="2"|Who are the drafters?!!style="background:#BEBEBE" ROWSPAN="2"|Who needs to review the document prior to execution?<sup>2</sup>!!style="background:#BEBEBE" colspan="3"| Who signs for MoDOT?<sup>3</sup> !!style="background:#BEBEBE" ROWSPAN="2" width="80"|Is acknowledge-<br/>ment by a notary public required? !!style="background:#BEBEBE" ROWSPAN="2"|Link to Available Instructions!!style="background:#BEBEBE" ROWSPAN="2"| Applicable MHTC Policies |
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| − | !style="background:#BEBEBE"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature | + | !style="background:#BEBEBE" width="200"| Executing Signature !!style="background:#BEBEBE"|Approval as to Form!!style="background:#BEBEBE"| Attestation Signature |
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| − | | | + | |MT02_<br/>Maintenance_of_<br/>City_Street|| When maintenance obligations need to be defined for highways in cities and towns.|| District personnel|| Agreements Group|| Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [https://epg.modot.org/index.php?title=171.1_Administration#171.1.1_Agreements EPG 171.1.1] ||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies<br/><br/>STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less |
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| − | | | + | |MT04_<br/>Work_Swap_<br/>Agreement|| When it is deemed desirable or necessary to exchange services with a city, county or other agency|| District personnel|| Maintenance Division|| Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No || - ||Highways-Operations-Operations Implementation-No Cost Agreements |
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| − | | | + | |MT11_<br/>Adopt-A-Highway<br/>_Agreement|| When new adopters join the program|| District Adopt-A-Highway coordinators ||District Adopt-A-Highway coordinators|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer || - || - || No|| [[141.8 Sponsorship Programs|EPG 141.8]], [https://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1], [https://epg.modot.org/index.php?title=Category:824_Adopt-A-Highway_and_Sponsor-A-Highway_Programs EPG 824] and [http://s1.sos.mo.gov/cmsimages/adrules/main/agency/7csr/7c10-14.doc 7 CSR 10-14.010-14.050]||Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements |
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| − | | | + | |MT12_<br/>Growing_Together<br/>_Agreement|| Upon determination that an application is accepted|| District personnel ||Maintenance Division|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer|| Chief Counsel's Office|| Commission Secretary's Office|| No|| [https://epg.modot.org/index.php?title=Category:140_Encroachments_and_Items_Permitted_on_MoDOT%E2%80%99s_Right_of_Way#140.3_Guidelines_for_Installation_of_Banners_on_Lighting_Poles EPG 140.3], [[141.8 Sponsorship Programs|EPG 141.8]] and [https://epg.modot.org/index.php?title=171.6_Roadsides#171.6.1_Programs EPG 171.6.1]||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>Highways-Operations-Operations Implementation-No Cost Agreements |
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| − | | | + | |MT15_<br/>Waste_Tire_<br/>Removal_<br/>Agreement|| Upon expiration of existing agreement|| Maintenance Division|| Design Environmental, Chief Counsel's Office|| Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,000 or less)'', Division Heads ''($100,000 or less),'' and District Engineers ''($100,000 or less)'' ||Chief Counsel's Office|| Commission Secretary's Office|| No|| [https://epg.modot.org/index.php?title=127.25_Maintenance_Environmental_Policies#127.25.1.3_Tire_Management EPG 127.25.1.3]||Financial-Budget-Operating Budget |
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| − | | | + | |MT19_<br/>Project_<br/>Demonstration<br/>_Agreement|| To evaluate new permanent repair/treatment procedures for pavements|| Maintenance Division or District personnel|| Chief Counsel's Office ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ''($100,000 or less)'', Division Heads ''($100,000 or less),'' and District Engineers ''($100,000 or less)''|| Chief Counsel's Office|| Commission Secretary's Office|| No|| - ||Equipment and Procurement-Professional Services |
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| − | | | + | |MT20_<br/>Termination_<br/>Agreement|| When terminating an existing Maintenance Agreement|| District personnel|| Maintenance Division ||Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer ||Chief Counsel's Office|| Commission Secretary's Office|| No|| - ||Highways-Operations-Maintenance Agreements – Execution of Documents<br/><br/>STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies |
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| − | | | + | |colspan="10" align="left"|'''1''' Use the [https://netprod3.dot.missouri/eAgreements/Search/QuickSearch eAgreements site] to find and begin drafting the corresponding boilerplate agreement. |
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| − | | | + | |colspan="10" align="left"|'''2''' Any agreement that is changed from its original form must be reviewed by CCO. Please refer to [[:Category:153 Agreements and Contracts#153.1.4 Step 3, Chief Counsel’s Office (CCO) Review|EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review]] and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. |
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| − | + | |colspan="10" align="left"|'''3''' Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents. | |
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| − | [[Category:153 Agreements and Contracts|153. | + | [[Category:153 Agreements and Contracts|153.16]] |
Latest revision as of 09:04, 7 May 2024
| Available Maintenance Boilerplate Agreements1 | What triggers the use of this agreement? When is it used? | Who are the drafters? | Who needs to review the document prior to execution?2 | Who signs for MoDOT?3 | Is acknowledge- ment by a notary public required? |
Link to Available Instructions | Applicable MHTC Policies | ||
|---|---|---|---|---|---|---|---|---|---|
| Executing Signature | Approval as to Form | Attestation Signature | |||||||
| MT02_ Maintenance_of_ City_Street |
When maintenance obligations need to be defined for highways in cities and towns. | District personnel | Agreements Group | Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 171.1.1 | Highways-Operations-Maintenance Agreements – Execution of Documents STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less |
| MT04_ Work_Swap_ Agreement |
When it is deemed desirable or necessary to exchange services with a city, county or other agency | District personnel | Maintenance Division | Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - | Highways-Operations-Operations Implementation-No Cost Agreements |
| MT11_ Adopt-A-Highway _Agreement |
When new adopters join the program | District Adopt-A-Highway coordinators | District Adopt-A-Highway coordinators | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer | - | - | No | EPG 141.8, EPG 171.6.1, EPG 824 and 7 CSR 10-14.010-14.050 | Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements |
| MT12_ Growing_Together _Agreement |
Upon determination that an application is accepted | District personnel | Maintenance Division | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 140.3, EPG 141.8 and EPG 171.6.1 | Highways-Operations-Maintenance Agreements – Execution of Documents Highways-Operations-Operations Implementation-No Cost Agreements |
| MT15_ Waste_Tire_ Removal_ Agreement |
Upon expiration of existing agreement | Maintenance Division | Design Environmental, Chief Counsel's Office | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) | Chief Counsel's Office | Commission Secretary's Office | No | EPG 127.25.1.3 | Financial-Budget-Operating Budget |
| MT19_ Project_ Demonstration _Agreement |
To evaluate new permanent repair/treatment procedures for pavements | Maintenance Division or District personnel | Chief Counsel's Office | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less) | Chief Counsel's Office | Commission Secretary's Office | No | - | Equipment and Procurement-Professional Services |
| MT20_ Termination_ Agreement |
When terminating an existing Maintenance Agreement | District personnel | Maintenance Division | Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - | Highways-Operations-Maintenance Agreements – Execution of Documents STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies |
| 1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement. | |||||||||
| 2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | |||||||||
| 3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents. | |||||||||
