153.7 Construction and Materials

Available Construction and Materials Boilerplate Agreements1	What triggers the use of this agreement? When is it used?	Who are the drafters?	Who needs to review the document prior to execution?2	Who signs for MoDOT?3			Is acknowledge- ment by a notary public required?
				Executing Signature	Approval as to Form	Attestation Signature
CM-BA_1_Basic_ Agreement_Form	We use this agreement with organizations with which we do frequent contracting to speed up the process. For a specific project, an agreement is then done through a task order. At this point all Basic Agreements are with Missouri Universities	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM-BA_2_ Extension_of_ Basic_Agreement	We do extensions of the Basic Agreements if we wish to continue doing business with the organization, the current BA is set to expire and no changes need to be made to the terms of the BA	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM-BA_3_ Task_Order_ Contract	If we have a Basic Agreement in place and wish to use the organization for a research project, we develop a task order which has all the project specific information and requirements	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM-BA_4_ Task_Order_ Contract_Supplemental _-_Additional_ Time_Only	This is used to extend a task order agreement where there is no additional cost for the project but a time extension is required	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM-BA_5_ Task_Order_ Contract_Supplemental _-_Additional_ Services_Only	This is used if the scope of a task order is expanded and additional services are required which in turn requires additional budget	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM-BA_6_ Task_Order_ Contract_Supplemental _-_Additional_Time _and_Services	This is used to extend a task order agreement where both scope of services/budget is increased and additional time is provided to complete the project	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM02_ Assignment_Agreement	When a contract is reassigned to a new contractor.	Construction Department	Construction & Materials and Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	yes
CM03_DBE_ Supportive_Services_ Agreement	When FHWA awards DBE Supportive Services funding to ECR	Research Department	EC & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM04_Contract_Bond	When contract is awarded	Research Department	Design Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	yes
CM05_Materials_Lease	When a service not typically provided by the DOT is needed.	Construction Department	Construction & Materials and Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	yes
CM06_River_Barge_ Agreement	When a barge is need to conduct coring in rivers.	Construction Department	Construction & Materials and Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM07_Materials_ Standardization_ Service_Agreement	When entering into an agreement with AASHTO for lab accreditation.	Construction Department	Construction & Materials and Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM08_Inspection _Services_Agreement	When the DOT performs inspection services for other entities.	Construction Department	Construction & Materials and Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM09_Non-engineering _Request_For_Proposals	This is used in the case that a research project needs proposals but the project is not engineering related/required	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM10_Standard_ Research_Agreement	This is used for research projects where the Principal Investigator is not from an organization where we have a Basic Agreement that allows for projects via task orders	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM11_Inspection_ and_Testing_Agreement	This is rarely used, it is only used when we hire someone to do inspections or testing	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM13_Extension_ of_Standard_Research _Agreement	This is used to extend a contract where scope of services/budget is increased and/or additional time is provided to complete the project	Research Department	Research Staff & Chief Counsel's Office	The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	no
CM14 Assignment Agreement with Bond
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Execution of Documents Policy