Category:109 Payment Documentation Policy

This article sets forth uniform and effective procedures for the maintenance of records necessary to document project payments.

It is intended, in general, that documentation records be prepared for any item that is not accessible when a project is complete or for any pay item that does not remain a part of a completed project.

It is best to consult the specification for a description of the item and lists the basis of payment, which is provided at the end of most specifications. Generally, a documentation record is required for any work that is removed by the end of the project or when the work is not observable at the end of the project and is not otherwise completely documented in the project files. Field measurement, final plans and remarks instructions, if not provided, may be inferred from a similar bid item, or obtained from the Constructions and Materials division.

Documentation procedures shown are considered to be the minimum required to authorize payment for an item. It is not intended to discourage other or more detailed documentation should it be appropriate to the situation.

Measurement and Payment

All work under a contract will be measured by the engineer according to United States standard measure or will be paid for on a contract quantity basis as set forth in the specifications.

When payment is made per station, it should be assumed that the work is performed in a single pass through the project limits and that the work may be along the centerline, on either side or on both sides. For example, work on both sides of the centerline that is one station long is to be paid as one station of work, not two.