153.16 Maintenance
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| Available Maintenance Boilerplate Agreements1 | What triggers the use of this agreement? When is it used? | Who are the drafters? | Who needs to review the document prior to execution?2 | Who signs for MoDOT?3 | Is acknowledge- ment by a notary public required? |
Link to Available Instructions | ||
|---|---|---|---|---|---|---|---|---|
| Executing Signature | Approval as to Form | Attestation Signature | ||||||
| MT02_ Maintenance_of_ City_Street |
When maintenance obligations need to be defined for highways in cities and towns. | District personnel | Agreements Group | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 171.1.1 |
| MT03_ Observation_of_ Navigation_Lights |
When MoDOT personnel cannot perform this function | District Maintenance and/or Traffic personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 770.4 |
| MT04_ Work_Swap_ Agreement |
When it is deemed desirable or necessary to exchange services with a city, county or other agency | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| MT10_ Working_Agreement |
Master Agreement: Upon expiration of existing agreement; Attachment A: Upon need for using incarcerated personnel from a particular institution | For the Master Agreement, Maintenance Division; For the Attachment A, District Maintenance | For the Master Agreement, Chief Counsel's Office; For the Attachement A, District Maintenance | For the Master Agreement State, Maintenance Engineer; For the Attachment A, Maintenance Supervisor or Maintenance Superintendent | - | - | No | EPG 171.6.1 and EPG 823 |
| MT11_ Adopt-A-Highway _Agreement |
When new adopters join the program | District Adopt-A-Highway coordinators | District Adopt-A-Highway coordinators | District Engineer or Assistant District Engineer | - | - | No | EPG 141.8, EPG 171.6.1, EPG 824 and 7 CSR 10-14.010-14.050 |
| MT12_ Growing_Together _Agreement |
Upon determination that an application is accepted | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 140.3, EPG 141.8 and EPG 171.6.1 |
| MT15_ Waste_Tire_ Removal_Agreement |
Upon expiration of existing agreement | Maintenance Division | Design Environmental, Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 127.25.1.3 |
| MT16_ Flood_Gate_ Agreement |
When a city/county wishes to install culvert flood gates on Commission right of way | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 614.5 |
| MT19_ Project_Demonstration _Agreement |
To evaluate new permanent repair/treatment procedures for pavements | Maintenance Division or District personnel | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| MT20_ Termination_ Agreement |
When terminating an existing Maintenance Agreement | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| MT21_ Right_of_Entry _to_Trap_ Beavers/Muskrats |
To allow for the trapping and removing of beavers/muskrats that are damaging berms on wetland mitigation sites | District personnel | Maintenance Division, Design Environmental Section | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | EPG 127.16 and EPG 171.6 |
| MT24_ Mutual_Aid_ Agreement_ (City_or_County) |
To establish mutual aid assistance agreements to provide emergency support with cities/counties | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | Yes | - |
| MT25_ Right_of_ Entry_Emergency |
To establish prearranged locations to allow a safe place for the travelling public to park in the event of an interstate or other major highway closure in excess of 8 hours | District personnel | Maintenance Division | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| MT26_ Mutual_Aid_ Agreement_(States) |
To establish mutual aid assistance agreements to provide emergency support with other states | Maintenance Division | Chief Counsel's Office | The Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer | Chief Counsel's Office | Commission Secretary's Office | No | - |
| 1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement. | ||||||||
| 2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance. | ||||||||
| 3 Can also be found in the Execution of Documents Policy | ||||||||
