153.16 Maintenance

Available Maintenance Boilerplate Agreements1	What triggers the use of this agreement? When is it used?	Who are the drafters?	Who needs to review the document prior to execution?2	Who signs for MoDOT?3			Is acknowledge- ment by a notary public required?	Link to Available Instructions	Applicable MHTC Policies
				Executing Signature	Approval as to Form	Attestation Signature
MT02_ Maintenance_of_ City_Street	When maintenance obligations need to be defined for highways in cities and towns.	District personnel	Agreements Group	Director, Chief Engineer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Financial Officer, State Maintenance Engineer, or District Engineer	Chief Counsel's Office	Commission Secretary's Office	No	EPG 171.1.1	Highways-Operations-Maintenance Agreements – Execution of Documents STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies STIP Delegated Approval of Documents Required for STIP Preparation and/or Implementation-STIP Implementation-$200,000 or Less
MT04_ Work_Swap_ Agreement	When it is deemed desirable or necessary to exchange services with a city, county or other agency	District personnel	Maintenance Division	Director, Chief Engineer, Chief Financial Officer, or Assistant Chief Engineer	Chief Counsel's Office	Commission Secretary's Office	No	-	Highways-Operations-Operations Implementation-No Cost Agreements
MT11_ Adopt-A-Highway _Agreement	When new adopters join the program	District Adopt-A-Highway coordinators	District Adopt-A-Highway coordinators	Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer	-	-	No	EPG 141.8, EPG 171.6.1, EPG 824 and 7 CSR 10-14.010-14.050	Highways-Highway Beautification-Roadside Management-Adopt-A-Highway Program Agreements
MT12_ Growing_Together _Agreement	Upon determination that an application is accepted	District personnel	Maintenance Division	Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, State Maintenance Engineer, or District Engineer	Chief Counsel's Office	Commission Secretary's Office	No	EPG 140.3, EPG 141.8 and EPG 171.6.1	Highways-Operations-Maintenance Agreements – Execution of Documents Highways-Operations-Operations Implementation-No Cost Agreements
MT15_ Waste_Tire_ Removal_ Agreement	Upon expiration of existing agreement	Maintenance Division	Design Environmental, Chief Counsel's Office	Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less)	Chief Counsel's Office	Commission Secretary's Office	No	EPG 127.25.1.3	Financial-Budget-Operating Budget
MT19_ Project_ Demonstration _Agreement	To evaluate new permanent repair/treatment procedures for pavements	Maintenance Division or District personnel	Chief Counsel's Office	Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, Chief Counsel ($100,000 or less), Division Heads ($100,000 or less), and District Engineers ($100,000 or less)	Chief Counsel's Office	Commission Secretary's Office	No	-	Equipment and Procurement-Professional Services
MT20_ Termination_ Agreement	When terminating an existing Maintenance Agreement	District personnel	Maintenance Division	Director, Chief Engineer, Chief Financial Officer, Assistant Chief Engineer, Chief Safety and Operations Officer, Chief Administrative Officer, State Maintenance Engineer, or respective District Engineer	Chief Counsel's Office	Commission Secretary's Office	No	-	Highways-Operations-Maintenance Agreements – Execution of Documents STIP-Delegated Approval of Documents Required for STIP Preparation and/or Implementation – Joint STIP Projects with state and local governmental agencies
1 Use the eAgreements site to find and begin drafting the corresponding boilerplate agreement.
2 Any agreement that is changed from its original form must be reviewed by CCO. Please refer to EPG 153.1.4 Step 3, Chief Counsel’s Office (CCO) Review and throughout EPG 153 for guidance on when to contact CCO. When in doubt, do not hesitate to contact CCO for guidance.
3 Can also be found in the Commission policies. Includes the Execution of Documents Policy or a policy for a specific subject related to specific documents.