Difference between revisions of "LPA:136.12 Figures, Glossary and Other Useful Links"

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m (136.14 Helpful Information and Links moved to 136.12 Figures and Glossary: Per Design, EPG 136 was generally re-written following thorough research and input from LPAs, consultants and FHWA.)
m (Per Design, EPG 136 was generally re-written following thorough research and input from LPAs, consultants and FHWA.)
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{|style="padding: 0.3em; margin-left:15px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#ffddcc" width="230px" align="right"  
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==136.12.1 Figures==
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<center>
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{| border="1" class="wikitable" style="margin: 1em auto 1em auto" style="text-align:center"
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.1 Introduction|EPG 136.1 Introduction]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.1.10|| [[media:Fig. 136.1.10 Project Flowchart for Local Federal-Aid Projects.pdf|136.1]] || align="left" |Project Flowchart for Local Federal-Aid Projects
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|-
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|136.1.10.1|| [[media:136.1.10.1 LPA Planning Process Chart.pdf|136.1.1]] ||align="left" | LPA Planning Process Chart
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|-
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|136.1.10.2|| [[media:136.1.10.2 MoDOT Programming Process Chart.pdf|136.1.2]] ||align="left" | MoDOT Programming Process Chart
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|-
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|136.1.10.3|| [[media:136.1.10.3 Right of Way Process Chart.pdf|136.1.3]] ||align="left" | Right of Way Process
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|-
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|136.1.10.4|| [[media:136.1.10.4 Preliminary Plan Process Chart.pdf|136.1.4]] ||align="left" | Preliminary Plans Process
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|-
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|136.1.10.5|| [[media:136.1.10.5 Plans Specifications and Estimate Process Chart.pdf|136.1.5]] ||align="left" | Final Plans Specifications & Estimate Process
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|-
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|136.1.10.6|| [[media:136.1.10.6 Letting Plans and Contract Proposal Process Chart.pdf|136.1.6]] ||align="left" | Letting Plans & Contract Proposal Process
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|-
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|136.1.10.7|| [[media:136.1.10.7 Construction Bidding and Contract Process Chart.pdf|136.1.7]] ||align="left" | Construction Process
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|-
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|136.1.10.8|| [[media:136.1.10.8 LPA MoDOT Agreement Process Chart.pdf|136.1.8]] ||align="left" | LPA MoDOT Agreement Process Chart
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|-
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|136.1.10.9|| [[media:136.1.10.9 Engineering Services Contract Process Chart.pdf|136.1.9]] ||align="left" | Engineering Services Contract Process Chart
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.3 Federal Aid Basics|EPG 136.3 Federal Aid Basics]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.3.1.1||[[media:136.3.1.1 Programming Data Form (Fig. 3-1-1R).doc|136.3.1]] ||align="left" |Programming Data Form
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|-
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|136.3.2||[[media:136.3.3.doc|136.3.3]] ||align="left" |Utilities Scoping Checklist
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|-
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|136.2.1||[[media:136.3.4.pdf|136.3.4]] ||align="left" |Non-State Bridge Soft Match Credit Program Documentation Checklist
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|-
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|136.5.1 ||[[media:136.3.5.pdf|136.3.5]] ||align="left" |HS 4, Safe Routes to School Program Agreement
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|-
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|136.5.2 ||[[media:136.3.6.pdf|136.3.6]] ||align="left" |RM 11, STP Urban Program Agreement
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|-
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|136.5.3 ||[[media:136.3.7.pdf|136.3.7]] ||align="left" |RM 12, Transportation Enhancement Funds Program Agreement
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|-
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|136.5.3.1||[[media:136.3.8.pdf|136.3.8]] ||align="left" |RM 12 SUP, Transportation Enhancement Funds Supplemental Agreement
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|-
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|136.5.4 ||[[media:136.3.9.pdf|136.3.9]] ||align="left" |RM 13, Off-System Bridge Replacement and Rehabilitation Program Agreement
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|-
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|136.5.5 ||[[media:136.3.10.pdf|136.3.10]] ||align="left" |RM 14, On-System Bridge Replacement and Rehabilitation Program  Agreement
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|-
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|136.5.6 ||136.3.11 ||align="left" |RM 15, Congestion Mitigation and Air Quality Agreement
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|-
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|136.5.7 ||[[media:136.3.12.pdf|136.3.12]] ||align="left" |RM 16, Transportation and Community and System Preservation Program Agreement
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|-
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|136.5.8 ||[[media:136.3.13.pdf|136.3.13]] ||align="left" |RM 17, Federal Aid Program Agreement
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|-
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|136.5.9 ||[[media:136.3.14.pdf|136.3.14]] ||align="left" |RM 15E, Congestion Mitigation and Air Quality Agreement (Vehicle and Equipment Purchases)
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|-
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|136.5.9.1||[[media:136.3.15.pdf|136.3.15]] ||align="left" |RM 15 SUP, CMAQ Supplemental
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|-
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|136.5.10||[[media:136.3.16.doc|136.3.16]] ||align="left" |Sample Ordinance
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|-
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|136.9.1 ||[[media:136.3.17.doc|136.3.17]] ||align="left" |Work by Local Forces Proposal
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|-
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|136.12 ||136.3.18 ||align="left" |Sample Form for Submitting Invoices
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.4 Consultant Selection and Consultant Contract Management|EPG 136.4 Consultant Selection and Consultant Contract Management]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.6.1|| [[media:Fig. 136.4.1.doc|136.4.1]] ||align="left" |Engineering Services Contract
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|-
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|136.6.2|| [[media:Fig. 136.4.2.doc|136.4.2]] ||align="left" |Consultant Selection Criteria
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|-
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|134.3.2.1.4||[[media:134.3.2.1.4 Allowable Profit.pdf|136.4.3/134.3.2.1.4]]|| align="left" |Allowable Profit Curve as a % of Direct Salary Costs
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|-
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|136.6.4 ||[[media:Fig. 136.4.4.doc|136.4.4]]|| align="left" |Supplemental Agreement to Engineering Services contract
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|-
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|136.6.5 ||[[media:136.4.5.doc|136.4.5]] ||align="left" |Consultant Performance Appraisal Form
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|-
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|136.6.6|| [[media:136.4.6.doc|136.4.6]] ||align="left" |Common Unallowable Costs
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|-
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|136.6.7 ||[[media:136.4.7.doc|136.4.7]] ||align="left" |Sample Solicitation & Sample Scope of Services
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|-
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|136.6.8 ||[[media:Fig. 136.4.8.doc|136.4.8]] ||align="left" |District Representative ESC Cover Letter
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|-
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|136.6.9 ||[[media:136.4..9.doc|136.4.9]] ||align="left" |Local Sponsor ESC Sample Cover Letter
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|-
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| - ||[[media:136.4.10.doc|136.4.10]] ||align="left" |Engineering Services Sample Invoice
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|-
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|New ||[[media:136.4.11.doc|136.4.11]] ||align="left" |Consultant Selection & ESC Submittal Checklist
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|-
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|New ||[[media:Fig. 136.4.12.pdf|136.4.12]] ||align="left" |QBS Process Flowchart
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|-
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|New ||[[media:136.4.13.doc|136.4.13]] ||align="left" |Consultant Services Q&A
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|-
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|New ||[[media:Fig. 136.4.14.doc|136.4.14]] ||align="left" |Checklist for reviewing Consultant Contracts
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|-
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|New ||[[media:136.4.15.doc|136.4.15]] ||align="left" |Conflict of Interest Disclosure Form
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|-
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| - ||[[media:136.4.16.pdf|136.4.16]] ||align="left" |Overhead Schedule Example
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|-
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| - ||[[media:136.4.17.doc|136.4.17]] ||align="left" |Engineering Services Invoice EXAMPLE
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|-
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|New ||[[media:Fig. 136.4.18.doc|136.4.18]] ||align="left" |Checklist for Engineering Services Invoice
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.5 Non-Infrastructure|EPG 136.5 Non-Infrastructure]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|New|| [[media:136.5.1.xls|136.5.1]]|| align="left" |Services Provided Worksheet
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|-
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|New|| [[media:136.5.2.xls|136.5.2]]|| align="left" |Materials Worksheet
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|-
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|New|| [[media:136.5.3.xls|136.5.3]]|| align="left" |Equipment Usage Worksheet
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|-
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|New|| 136.5.4|| align="left" |Obligation Request Form??
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|-
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|New||[[media:136.5.5.doc|136.5.5]]||align="left" |LPA Request for Environmental Services - Non-Infrastructure
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.6 Environmental and Cultural Requirements|EPG 136.6 Environmental and Cultural Requirements]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|New|| [[media:136.6.1.doc|136.6.1]] ||align="left" |Project Review Process flowchart
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|-
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|New|| [[media:136.6.2.doc|136.6.2]]|| align="left" |Key Environmental/Cultural Resources Compliance Milestones
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|-
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|New|| [[media:136.6.3.doc|136.6.3]]|| align="left" |Environmental/Cultural Resources Compliance Checklist
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|-
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|New|| [[media:136.6.4.doc|136.6.4]] ||align="left" |LPA Request for Environmental Review
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|-
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|136.4.1.1||[[media:136.6.5.doc|136.6.5]]||align="left" | Instructions for Preparing Categorical Exclusion Determination
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|-
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|New|| [[media:136.6.6.doc|136.6.6]]|| align="left" |Generalized flowchart of the Section 106 Process for Local Public Agencies
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|-
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|136.4.10|| [[media:136.6.7.doc|136.6.7]] ||align="left" |Memorandum of Agreement for Migration of Adverse Effects
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|-
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|136.4.6|| [[media:136.6.8.doc|136.6.8]]||align="left" | LPA Section 4(f) Compliance Worksheet for Public Lands
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|-
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|New|| [[media:136.6.9.doc|136.6.9]]|| align="left" |Content of a Section 4(f) Evaluation
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|-
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|New|| [[media:136.6.10.doc|136.6.10]] ||align="left" |Diagram of Typical Floodplain
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|-
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|136.4.3|| [[media:136.6.11.doc|136.6.11]]|| align="left" |Floodplain Development Permit
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|-
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|136.4.4|| [[media:136.6.12.pdf|136.6.12]]|| align="left" |Engineering “No-Rise” Certificate
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|-
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|New|| [[media:136.6.13.doc|136.6.13]] ||align="left" |Procedures for “No-Rise” Certification for Proposed Development
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|-
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|New|| [[media:136.6.14.doc|136.6.14]] ||align="left"  width=500px|Procedures for Environmental Clearance of Borrow Sites and Other Disturbed Areas Outside Right of Way
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|-
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! colspan="3" style="background:#F5F5F7"|Other Figures and Information for EPG 136.6
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|-
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|colspan="3" align="center"|[http://www.achp.gov/archguide.html Advisory Council “Model MOA”]
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|-
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|colspan="3" align="center"|[http://epg.modot.mo.gov/forms/DE-Env&Cultural/Categorial%20Exclusion%20Form.dot Categorical Exclusion Determination]
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|-
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|colspan="3" align="center"|[http://www.dnr.mo.gov/forms/780-1718_inst.pdf Instructions for Completing the SHPO 106 Survey Memo]
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|-
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|colspan="3" align="center"|[[Media:127.11 Form AD 1006.DOC|Farmland Conversion Impact Rating]]
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|-
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|colspan="3" align="center"|[http://www.usace.army.mil/CECW/Documents/cecwo/reg/nwp/nwp2007_gen_conditions_def.pdf Nationwide 404 Permit for Minor Road Crossings (NWP 14 Linear Transportation Projects)]
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|-
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|colspan="3" align="center"|[http://www.dnr.mo.gov/forms/780-1718.pdf State Historic Preservation Office’s Section 106 Survey Form]
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|-
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|colspan="3" align="center"|[http://www.dnr.mo.gov/forms/780-1027-f.pdf State Historic Preservation Office’s Section 106 Project Information Form]
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.7 Design|EPG 136.7 Design]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|Table 136.8.2|| 136.7.1|| align="left" |Dimensional Accuracy
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|-
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| - || 136.7.2||align="left" | Utility Depth and Encasement Requirements
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|-
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|New|| [[media:136.7.3.xls|136.7.3]]|| align="left" |Blank Structure Inventory and Appraisal Sheet
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|-
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|New|| [[media:136.7.4.xls|136.7.4]]|| align="left" |LFD Load Rating Summary Sheet
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|-
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|New|| [[media:136.7.5.xls|136.7.5]]|| align="left" |LRFR Load Rating Summary Sheet
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|-
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|136.7.1|| [[media:136.7.6.doc|136.7.6]]||align="left" | Example Notice of Public Hearing
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.8 Local Public Agency Land Acquisition|EPG 136.8 Local Public Agency Land Acquisition]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|236.18.2|| [[media:136.8.1.doc|136.8.1]]||align="left" | Acquisition Authority Request
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|-
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|236.18.6.4.4|| [[media:136.8.2.doc|136.8.2]]||align="left" | Adjustment of Value or Just Compensation
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|-
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|236.18.7.5|| [[media:136.8.3.doc|136.8.3]]||align="left" | Administrative Settlement Justification
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|-
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|236.18.3B|| [[media:136.8.4.doc|136.8.4]]||align="left" | Appraisal Monitor Checklist
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|-
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|236.18.6.4.3|| [[media:136.8.5.doc|136.8.5]]||align="left" | Appraisal Review
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|-
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|236.18.6.3.1A|| [[media:136.8.6.doc|136.8.6]]||align="left" | Assumptions and Limiting Conditions
 
|-
 
|-
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|'''Printable Version of EPG 136 LPA Policy'''
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|236.18.6.3.1B|| [[media:136.8.7.doc|136.8.7]]||align="left" | Certificate of Appraiser
 
|-
 
|-
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|[[media:136 Local Public Agency Oct 4 2011.docx|Local Public Agency Policy]]
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|236.18.10.1|| [[media:136.8.8.doc|136.8.8]]||align="left" | Clearance Certification Statement
 
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|-
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|align="left"|EPG 136 LPA Policy presents the very latest LPA information and this Word file may be helpful for those wanting to easily print the LPA information.
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|236.18.6.3.5C|| [[media:136.8.9.doc|136.8.9]]||align="left" | Comparable Lease
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|-
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|236.18.7.2.2|| [[media:136.8.10.doc|136.8.10]]||align="left" | Donation in Exchange for Construction Features Letter
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|-
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|236.18.8.2|| [[media:136.8.11.doc|136.8.11]]||align="left" | Final Vacancy Notice for Relocation
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|-
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|236.18.8.5|| [[media:136.8.12.doc|136.8.12]]||align="left" | Legal Justification for Settlement
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|-
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|236.18.8.6|| [[media:136.8.13.doc|136.8.13]]||align="left" | Legal Trial Report
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|-
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| - || - ||align="left" |[http://www.fhwa.dot.gov/realestate/realprop/index.html LPA Right of Way Acquisition Brochure]
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|-
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|236.18.11.4|| [[media:136.8.14.doc|136.8.14]]||align="left" | LPA Negotiator Services Agreement
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|-
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|236.18.7.1|| [[media:136.8.15.doc|136.8.15]]||align="left" | Negotiator’s Report
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|-
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|236.18.6.3.5A|| [[media:136.8.16.doc|136.8.16]] ||align="left" |Nonresidential Sale
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|-
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|236.18.4|| [[media:136.8.17.doc|136.8.17]]||align="left" | Parcel File Checklist
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|-
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|236.18.5|| [[media:136.8.18.doc|136.8.18]]||align="left" | Plan Review Checklist
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|-
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|236.18.7.2.1|| [[media:136.8.19.doc|136.8.19]]||align="left" | Privately Donated Land as Credit for Match
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|-
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|236.18.3A||  [[media:136.8.20.doc|136.8.20]]||align="left" | Project Acquisition Monitor Checklist
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|-
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|236.18.11.2|| [[media:136.8.21.doc|136.8.21]]||align="left" | Proposal for Appraisal Work
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|-
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| - || - ||align="left" | [http://ghepg01/forms/RW/Chapter%207_Negotiation/Pro%20Rata%20Real%20Estate%20Tax%20Claim%20Form.pdf Pro Rata Real Estate Tax Claim]
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|-
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|236.18.3C|| [[media:136.8.22.doc|136.8.22]]||align="left" | Relocation Monitor Checklist
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|-
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|236.18.6.3.5B|| [[media:136.8.23.doc|136.8.23]]||align="left" | Residential Sale
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|-
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|236.18.11.3|| [[media:136.8.24.doc|136.8.24]]||align="left" | Review Appraiser Contract
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|-
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| - || - ||align="left" |[http://ghepg01/forms/RW/Chapter%206_Appraisal%20and%20Appraisal%20Review/Roster%20of%20Approved%20Contract%20Appraisers.pdf Roster of Approved Contract Appraisers]
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|-
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|236.18.7.2|| [[media:136.8.25.doc|136.8.25]]||align="left" | Sample Donation Letter & Waiver of Appraisal
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|-
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|236.18.7.3|| [[media:136.8.26.doc|136.8.26]]||align="left" | Sample Letter  Offer – Pay Estimate
 +
|-
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|236.18.7.4|| [[media:136.8.27.doc|136.8.27]]||align="left" | Sample Letter Offer – Value Finding
 +
|-
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|236.18.6.2.2|| [[media:136.8.28.doc|136.8.28]]||align="left" | Scope of Assignment
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|-
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|236.18.6.3.1|| [[media:136.8.29.doc|136.8.29]]||align="left" | Standard Appraisal  Format
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|-
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|236.18.8||  [[media:136.8.30.doc|136.8.30]]||align="left" | Summary of HB 1944
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|-
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|236.18.6.3.1C|| [[media:136.8.31.doc|136.8.31]] ||align="left" |Summary Value of Tenant Interests
 +
|-
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|236.18.6.3.4|| [[media:136.8.32.doc|136.8.32]]||align="left" | Uniform Residential Appraisal Report
 +
|-
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|236.18.6.3.2|| [[media:136.8.33.doc|136.8.33]]||align="left" | Value Finding Appraisal Format
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|-
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|236.18.6.3.3|| [[media:136.8.34.doc|136.8.34]] ||align="left" |Waiver Valuation
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|-
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|236.18.8.1|| [[media:136.8.35.doc|136.8.35]]||align="left" | 60-Day Notice of Owners Rights
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.9 Plans, Specs and Estimates (PS & E)|EPG 136.9 Plans, Specs and Estimates (PS&E)]]
 +
|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.10.1|| [[media:136.9.1.pdf|136.9.1]]|| align="left" |PS&E Submittal Checklist
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|-
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|136.10.3|| [[media:136.9.2.doc|136.9.2]]|| align="left" |Subcontractor Certification Regarding Affirmative Action
 +
|-
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|136.10.4|| [[media:136.9.3.doc|136.9.3]]|| align="left" |Federal Project  Bid Proposal  Boilerplate
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|-
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|136.10.5|| [[media:136.9.4.doc|136.9.4]]|| align="left" |ADA Post-Construction Checklist
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|-
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| - || [[media:136.9.5.doc|136.9.5]]|| align="left" |LPA Certification of PS&E
 +
|-
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|New|| [[media:136.9.6.doc|136.9.6]]|| align="left" |Utility Status Letter
 +
|-
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|New|| [[media:136.9.7.pdf|136.9.7]]|| align="left" |FHWA 1273
 +
|-
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| - || [[media:136.9.8.doc|136.9.8]]|| align="left" |DBE Provisions
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|-
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| - || [[media:136.9.9.doc|136.9.9]]|| align="left" |DBE Submittal Forms
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|-
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|New|| [[media:136.9.10.pdf|136.9.10]]|| align="left" |Example Itemized Bid Form
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|-
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|New|| 136.9.11 ||align="left" |Example Estimate (with categories)
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|-
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|New|| [[media:136.9.12.doc|136.9.12]] ||align="left" |ADA Certification
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|-
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!  Colspan="3" style="background:#BEBEBE"|[[136.10 Advertisement for Bid and Project Award|EPG 136.10 Advertisement for Bid and Project Award]]
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|-
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! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.10.2|| [[media:136.10.1.doc|136.10.1]] ||align="left" |Sample Advertisement
 +
|-
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|New|| [[media:136.10.2.doc|136.10.2]]|| align="left" |Bid Concurrence Checklist
 +
|-
 +
!  Colspan="3" style="background:#BEBEBE"|[[136.11 Local Public Agency Construction|EPG 136.11 Local Public Agency Construction]]
 +
|-
 +
! style="background:#F5F5F7"|Old Figure No.!! style="background:#F5F5F7"|New Figure No.!! style="background:#F5F5F7"|Figure Title
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|-
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|136.11.1|| [[media:136.11.1.doc|136.11.1]]|| align="left" |General Guideline for Preconstruction Conference
 +
|-
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|136.11.2|| [[media:136.11.2.doc|136.11.2]] ||align="left" |Change Order Form
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|-
 +
|136.11.3|| [[media:136.11.3.doc|136.11.3]] ||align="left" |Progress Report
 +
|-
 +
|136.11.4.1|| [[media:136.11.4.doc|136.11.4]]|| align="left" |Request for Approval of Subcontract
 +
|-
 +
|136.11.4.2|| [[media:136.11.5.xls|136.11.5]]|| align="left" |DBE Subcontract Worksheet
 +
|-
 +
|136.11.4.3|| [[media:136.11.6.doc|136.11.6]]|| align="left" |Contractor’s Instructions for Filling out Request to Subcontract Work
 +
|-
 +
|136.11.5|| [[media:136.11.7.doc|136.11.7]] ||align="left" |Wage Rate Interview (Labor Compliance/EEO)
 +
|-
 +
|136.11.6|| [[media:136.11.8.doc|136.11.8]] ||align="left" |Form FHWA-1391
 +
|-
 +
|136.11.7|| [[media:136.11.9.doc|136.11.9]]|| align="left" |Contractor Certification
 +
|-
 +
|136.11.8|| [[media:136.11.10.doc|136.11.10]]|| align="left" |Contractor’s Affidavit Regarding Settlement of Claims
 +
|-
 +
|136.11.9|| [[media:136.11.11.doc|136.11.11]]|| align="left" |Affidavit (Compliance with Prevailing Wage Law)
 +
|-
 +
| - ||[[media:136.11.12.doc|136.11.12]]||align="left" | Site Visit Checklist
 +
|-
 +
| - ||[[media:136.11.13.pdf|136.11.13]]||align="left" | Job Bulletin Board Checklist
 +
|-
 +
| - || EPG Article ||align="left" | [[Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling and Testing (FAST)|Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling & Testing (FAST)]]
 
|}
 
|}
 +
</center>
 +
 +
==136.12.2 Glossary==
 +
 +
'''AASHTO:''' American Association of State Hwy & Transportation Officials
 +
 +
'''AADT:''' Annual Average Daily Traffic. (ADT, Average Daily Traffic, is also commonly used.)
 +
 +
'''ACHP:''' Advisory Council on Historic Preservation
 +
 +
'''Agreement:''' The legal document between agencies necessary to administer projects.
 +
 +
'''AISC:''' American Institute of Steel Construction
 +
 +
'''Allocation:''' The reservation of federal funds to the local agencies each year.
 +
 +
'''APE:'''  Area of Potential Effects
 +
 +
'''AREMA:''' American Railway Engineering and Maintenance-of-Way Association.
 +
 +
'''Authorization:''' Approval by FHWA to incur future costs relative to a project.
 +
 +
'''BMP:'''  Best Management Practive
 +
 +
'''BRM:''' On-System Bridge Replacement and Rehabilitation Program.
 +
 +
'''BRO:''' Off-System Bridge Replacement and Rehabilitation Program.
 +
 +
'''Brooks Act:''' Consultant contracts for engineering and design related services financed with Federal-Aid highway funds must result from negotiations which utilize [[:Category:134 Engineering Professional Services#134.2 The Professional Services Committee (PSC) and Qualifications Based Selection (QBS)|qualifications-based selection procedures]]. Qualifications based procedures do not allow for price to be used as a factor in the selection process.
 +
 +
'''Categorical Exclusion (CE):''' Projects that are minor enough in nature that they will not require preparation of a formal environmental statement.
 +
 +
'''CE:''' Construction Engineering
 +
 +
'''CE2:'''  Categorical Exclusion II
 +
 +
'''CERCLIS:'''  Comprehensive Environmental Response, Compensation, and Liability Information System
 +
 +
'''CFR:''' Code of Federal Regulations
 +
 +
'''Change Order:''' A supplement to the contract that provides authority to pay for revisions in quantities or authorize changes to design features or specifications.
 +
 +
'''CMAQ:''' Congestion Mitigation and Air Quality
 +
 +
'''COE:''' U.S. Army Corps of Engineers
 +
 +
'''Commission:''' Missouri Highway and Transportation Commission.
 +
 +
'''Competitive Bidding:''' Construction projects are required to be advertised and awarded to the lowest responsible and responsive bidder through open competitive bidding, unless use of an eligible force account is more cost effective.
 +
 +
'''Construction Engineering (CE):''' Construction inspection engineering
 +
 +
'''Council:'''  Advisory Council on Historic Preservation
 +
 +
'''Credit Bridge:''' Bridge constructed to BRO standards with local funds, 80% of the cost may be applied to a normal federally funded bridge project in lieu of the 20% local match.
 +
 +
'''Cultural Resources:''' A cultural resource is any archaeological site, building, structure (e.g., bridge), district, or object. A historically significant cultural resource is one that meets certain criteria and is included in, or eligible for inclusion on, the National Register of Historic Places (NRHP) and is termed a historic property or historic resource. Not all cultural resources are historically significant, but potential project impacts to all must be considered.
 +
 +
'''DBA:'''  Decibel Adjusted
 +
 +
'''DBE:''' Disadvantage (or Disadvantaged) Business Enterprise
 +
 +
'''Debarred:''' Suspended from entering into a contract with the Government
 +
 +
'''Deficient Structure:''' A bridge which is either structurally deficient or functionally obsolete.
 +
 +
'''DEIS:'''  Draft Environmental Impact Statement
 +
 +
'''Design Standards:''' Projects on the National Highway System (NHS) must be designed with AASHTO and/or FHWA approved standards. It is recommended that all projects follow AASHTO guidelines for design and construction.
 +
 +
'''DNR:''' Missouri Department of Natural Resources
 +
 +
'''DOI:''' U.S. Department of Interior
 +
 +
'''Donations:''' “Donations” and “Contributions” are costs incurred for eligible non-federal share project activities that are necessary for the implementation of a project and are  provided by a third party to an LPA without charge. 
 +
 +
'''EA:'''  Environmental Assessment
 +
 +
'''EEO:''' Equal Employment Opportunity
 +
 +
'''EIS:'''  Environmental Impact Statement
 +
 +
'''EO:'''  Executive Order
 +
 +
'''EPA:''' Environmental Protection Agency
 +
 +
'''EPG:'''  [http://epg.modot.org/index.php?title=Main_Page Engineering Policy Guide]
 +
 +
'''FEIS:'''  Final Environmental Impact Statement
 +
 +
'''FEMA:''' Federal Emergency Management Agency
 +
 +
'''FHWA:''' Federal Highway Administration
 +
 +
'''FONSI:''' Finding of No Significant Impact
 +
 +
'''Force Account Work:''' Work that arises unexpectedly during the construction of a project. The work can be performed by a contractor, a subcontractor or the local agency's forces and the cost is determined by keeping track of the labor forces, equipment, material and associated costs used to complete the unexpected work.
 +
 +
'''FPPA:'''  Farmland Protection Policy Act
 +
 +
'''Functionally Obsolete:''' A bridge is generally considered functionally obsolete if it is unable to properly accommodate traffic due to poor roadway alignment, waterway, insufficient width, waterway, low structural evaluation, or inadequate clearances. For a more detailed description of the specific criteria used to determine this item, refer to [[:Category:753 Bridge Inspection Rating|EPG 753 Bridge Inspection Rating]] or the appropriate FHWA publication.
 +
 +
'''FWS:''' U.S. Fish and Wildlife Service
 +
 +
'''HABS:''' Historic American Building Survey
 +
 +
'''HAER:''' Historic American Engineering Record
 +
 +
'''Hazardous Waste:''' [[127.8 Hazardous and Solid Waste|Hazardous waste]] is a material that could cause harm to people or the environment; it can include solid materials, liquids, and gases. Some examples could be gas station releases, drums or containers of known or unknown material, tanks, old dumps, and e-waste. Any container with unknown contents should be considered hazardous until identified by a qualified person. If there is a question about what might be hazardous, contact the Missouri Department of Natural Resources Environmental Emergency Response Unit at 573-634-2436 for assistance with identification.
 +
 +
'''HBP:''' Highway Bridge Program.
 +
 +
'''Historic Property:'''  A historic property is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge.  Historic properties typically must be at least 50 years of age or older but exceptionally important properties can be less than 50 years old. 
 +
 +
'''Historic Resource:''' A historic resource is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic resources typically must be at least 50 years of age or older but exceptionally important resources can be less than 50 years old.
 +
 +
'''HMGP:'''  Hazard Mitigation Grant Program
 +
 +
'''HUD:''' U.S. Department of Housing and Urban Development
 +
 +
'''Independent Assurance Test:''' A test performed independently of a job control test and according to the [[:Category:123 Federal-Aid Highway Program#123.3.1 Independent Assurance Samples and Tests (IAS) System Based|guide schedule]].
 +
 +
'''In Kind Services:''' Donated labor, equipment or material.
 +
 +
'''ISTEA:''' Intermodal Surface Transportation Efficiency Act. Six year Highway Act from October 1, 1991 to September 30, 1997.
 +
 +
'''Job Control Test:''' Routine test performed on the site by the local agency or its representative to assure that the project is constructed in compliance with the applicable specifications.
 +
 +
'''Keeper:'''  Keeper of the National Register of Historic Places
 +
 +
'''LFD:''' Load Factor Design
 +
 +
'''Low Water Bridge:''' A bridge having a waterway capacity design less than the 10 year frequency discharge.
 +
 +
'''Low Water Crossing:''' Waterway crossing other than a bridge where construction improvements have been made to produce a firm surface for vehicles to travel.
 +
 +
'''LPA:''' Local Public Agency
 +
 +
'''LRFD:''' Load and Resistance Factor Design
 +
 +
'''LRFR:''' Load and Resistance Factor Rating
 +
 +
'''LUST:''' Leaking petroleum underground storage tank
 +
 +
'''LWCF:''' Land and Water Conservation Fund
 +
 +
'''LWCFA:''' Land and Water Conservation Fund Act
 +
 +
'''MDC:''' Missouri Department of Conservation
 +
 +
'''MHTC:''' Missouri Highway and Transportation Commission
 +
 +
'''MoDOT:''' Missouri Department of Transportation
 +
 +
'''MOA:''' Memorandum of Agreement
 +
 +
'''Materials Certification:''' Statements provided by the contractor, fabricator, or manufacturer that certain materials comply with the requirements of the contract.
 +
 +
'''[http://www.modot.mo.gov/business/standards_and_specs/standardplans.htm Missouri Standard Plans]:''' Construction detail plans available from MoDOT which meet AASHTO design requirements.
 +
 +
'''[http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm Missouri Standard Specifications for Highway Construction, 2004 Edition]:''' The directions, provisions and requirements for the performance of the work for the quantity, quality and proportion of materials.
 +
 +
'''MPO:''' Metropolitan Planning Organizations carry out the transportation planning process for communities with a population greater than 50,000.
 +
 +
'''MUTCD:''' ''Manual on Uniform Traffic Control Devices ''
 +
 +
'''National Register:''' National Register of Historic Places
 +
 +
'''NBI:''' National Bridge Inventory
 +
 +
'''NEPA:''' National Environmental Policy Act
 +
 +
'''NFIB:''' Nation Flood Insurance Program
 +
 +
'''NFIP:''' National Flood Insurance Program
 +
 +
'''NHPA:''' National Historic Preservation Act
 +
 +
'''NOA:'''  Notice of Availability
 +
 +
'''NPDES:''' National Pollutant Discharge Elimination System
 +
 +
'''NRCS:'''  Natural Resources Conservation Service
 +
 +
'''NRHP:'''  National Register of Historic Places
 +
 +
'''NWP:'''  Nationwide Section 404 Permit
 +
 +
'''Obligation Limitation:''' Limits the amount of federal funds that may be obligated during a certain time period (also called Obligation Authority and Contract Control).
 +
 +
'''Obligation of Funds:''' The formal commitment by FHWA to participate in a share of the project costs.
 +
 +
'''Off-System Routes:''' Routes that have a functional classification of rural local, local road or street, or a rural minor collector.
 +
 +
'''On-System Routes:''' Routes that have a functional classification of urban collector, rural major collector, rural or urban arterial, or an expressway.
 +
 +
'''PA:''' Programmatic Agreement
 +
 +
'''PDEIS:'''  Preliminary Draft Environmental Impact Statement
 +
 +
'''PE:''' Preliminary Engineering. All engineering work performed by the local agency or their consultant prior to award of contract.
 +
 +
'''PEA:''' Preliminary Environmental Assessment
 +
 +
'''PFEIS:'''  Preliminary Final Environmental Impact Statement
 +
 +
'''PS&E:''' Construction plans, specifications, and quantity estimates.
 +
 +
'''Posting:''' Establishment of a maximum weight limit for vehicles using the bridge.
 +
 +
'''Pro Rata Share:''' The legal federal share for a project established at the time of project approval. Pro rata share is typically expressed as a percentage of the total participating costs of the project.
 +
 +
'''Public Interest Finding:''' Cost effective justification that must be provided to MoDOT by a local agency that is seeking to do a federally funded project with its own forces.
 +
 +
'''QBS:''' Qualifications Based Selection
 +
 +
'''RCG:''' Recording and Coding Guide for the structure inventory and appraisal of the nations bridges
 +
 +
'''Rehabilitation:''' Work required to eliminate the items that cause a bridge to be identified as deficient.
 +
 +
'''Reimbursement:''' Payment of federal funds to a local agency.
 +
 +
'''RER:'''  Request for Environmental Review
 +
 +
'''Responsible Person in Charge:'''
 +
 +
'''RFP:''' Request for Proposal
 +
 +
'''RFQ:''' Request for Qualifications
 +
 +
'''ROD:'''  Record of Decision
 +
 +
'''RSMO:'''  Revised Missouri State Statue
 +
 +
'''SAFETEA-LU:''' Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Five-year Highway Act from October 1, 2004 to September 30, 2009.
 +
 +
'''Section 106:''' Section 106 of the National Historic Preservation Act of 1966 -  the primary legislation that requires cultural resource investigations.  Any project using federal funds or needing federal permits must comply with the Section 106 requirements.  The Section 106 process consists of three primary stages, with the outcome of each stage determining whether the activities of the next stage are necessary (36 CFR Part 800)
 +
 +
'''Section 401:''' Water Quality Certification
 +
 +
'''Section 404/Wetlands:''' A project may involve activities in an area that contains wetland or waters of the United States and may require a Section 404 permit from the U.S. Army Corps of Engineers.  It is a violation of federal law to place fill in waters of the U.S. or wetlands without the necessary permits. 
 +
 +
'''Section 4(f):''' Section 4(f) of the Department of Transportation Act of 1966 – provides protection for public parks and recreation areas, wildlife and waterfowl refuges and significant historic sites on publicly owned land.  It requires demonstrating that there is no feasible and prudent alternative to the use of the property and that all is possible planning has been done to minimize harm to the property. 
 +
 +
'''Section 6(f) of the Land and Water Conservation Fund:''' A project that has potential involvement with parks or other public lands which may have been purchased or improved using funds from the Land and Water Conservation Fund (LWCF).
 +
 +
'''S.E.M.A.:''' The State Emergency Management Agency has responsibility for coordinating state agencies' response to disasters.
 +
 +
'''SHPO:''' State Historic Preservation Officer
 +
 +
'''SI&A:''' Structure Inventory and Appraisal Sheet
 +
 +
'''SIP:''' State Implementation Plan
 +
 +
'''Soft Match:''' Credit earned by counties who replace their deficient bridges with local funding. It can be used in lieu of the 20% local match on bridge projects.
 +
 +
'''SOQ:''' Statement of Qualifications
 +
 +
'''Sponsor:''' The local government or public agency responsible for providing matching funds for the proposed project.
 +
 +
'''SRTS:''' Safe Routes to Schools
 +
 +
'''STIP:''' Statewide Transportation Improvement Program
 +
 +
'''STP:''' Surface Transportation Program
 +
 +
'''Structurally Deficient:''' A bridge is generally considered to be structurally deficient if it is in relatively poor condition, or has insufficient load carrying capacity for modern design loadings. The insufficient load capacity may be the result of the loads used in the original design or degradation of structural properties due to deterioration. For a more detailed description of the specific criteria used to determine this item, [[:Category:753 Bridge Inspection Rating|EPG 753 Bridge Inspection Rating]] or appropriate FHWA publications should be consulted.
 +
 +
'''Sufficiency Rating:''' A numerical rating of a bridge based on its structural adequacy, safety, serviceability, functional obsolescence and essentially for public use.
 +
 +
'''TEA21:''' Transportation Equity Act for the 21st Century. Six-year Highway Act from October 1, 1997 to September 30, 2003 with a one-year extension to September 30, 2004.
 +
 +
'''TIFF:''' Tagged Image File Format
 +
 +
'''TIP:''' Transportation Improvement Program
 +
 +
'''Title 23 U.S.C.:''' Title 23 of the United States Code contains most of the laws governing the Federal-Aid Highway Program.
 +
 +
'''TNM:''' Traffic Noise Model
 +
 +
'''UPARR:''' Urban Park and Recreation Recovery
 +
 +
'''USC:''' United States Code
 +
 +
'''USDA:''' United States Department of Agriculture
 +
 +
'''USGS:''' United States Geological Survey
 +
 +
'''UST:''' Petroleum Underground storage tank site
 +
 +
'''WBE:''' Women Business Enterprise. Term not in current usage. Definition of Disadvantaged Business Enterprise includes WBEs.
 +
 +
'''Work by Local Forces:''' Construction performed by the local agency's work force. If the local agency elects to perform work with its own forces, and/or use their own materials and equipment, MoDOT and FHWA must approve all work being done. The work by local forces must be in the public interest and shown to be cost effective. See [[136.3 Federal Aid Basics#136.3.12 Federal-aid Participation for Local Work|EPG 136.3.12 Federal-aid Participation for Local Work]] for more details.
 +
 +
'''23 CFR:''' Title 23 of the Code of Federal Regulations is a collection (updated annually) of the general and permanent rules and regulations required to implement the provisions of federal law relating to the National Highway Traffic Safety Administration and Federal Highway Administration. 
 +
 +
==136.12.3 Helpful Information and Links==
  
 
Please use the [http://www3.modot.mo.gov/FEDAID.nsf/LPA?OpenForm LPA Manual Change Request Form] to request manual changes throughout the year or the [http://www3.modot.mo.gov/FEDAID.nsf/Comments?OpenForm Revisions Comments Form] to make comments on proposed revisions.   
 
Please use the [http://www3.modot.mo.gov/FEDAID.nsf/LPA?OpenForm LPA Manual Change Request Form] to request manual changes throughout the year or the [http://www3.modot.mo.gov/FEDAID.nsf/Comments?OpenForm Revisions Comments Form] to make comments on proposed revisions.   
 
    
 
    
−
===136.14.1 Local Programs===
+
===136.12.3.1 Local Programs===
  
 
Local Programs provides federal funding to cities and counties for their transportation improvements. Please refer to [[:Category:136 Local Public Agency (LPA) Policy|EPG 136 Local Public Agency Policy]] for guidance to utilize federal funding made available to local agencies through the programs listed below.   
 
Local Programs provides federal funding to cities and counties for their transportation improvements. Please refer to [[:Category:136 Local Public Agency (LPA) Policy|EPG 136 Local Public Agency Policy]] for guidance to utilize federal funding made available to local agencies through the programs listed below.   
Line 30: Line 652:
 
|A [http://www.modot.org/bolderfiveyeardirection/documents/New-District-Map.pdf new map of MoDOT districts] is available.  More detailed info about district Transportation Enhancements within these new district boundaries will be available later.||[[image:102 map.jpg|160px]]
 
|A [http://www.modot.org/bolderfiveyeardirection/documents/New-District-Map.pdf new map of MoDOT districts] is available.  More detailed info about district Transportation Enhancements within these new district boundaries will be available later.||[[image:102 map.jpg|160px]]
 
|}]]
 
|}]]
−
====136.14.1.1 Transportation Enhancements (TE)====
+
====136.12.3.1.1 Transportation Enhancements (TE)====
 
{|style="padding: 0.3em; margin-right:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="135px" align="left"  
 
{|style="padding: 0.3em; margin-right:7px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="135px" align="left"  
 
|-
 
|-
Line 37: Line 659:
 
This program provides funding through a competitive selection process for transportation related activities other than routine highway and bridge construction.  For program details and project examples, click on the desired district, listed to the right, to access the TE Guide.   
 
This program provides funding through a competitive selection process for transportation related activities other than routine highway and bridge construction.  For program details and project examples, click on the desired district, listed to the right, to access the TE Guide.   
  
−
====136.14.1.2 Off-System Bridge Replacement and Rehabilitation (BRO)====  
+
====136.12.3.1.2 Off-System Bridge Replacement and Rehabilitation (BRO)====  
  
 
This program provides funding to counties for replacement or rehabilitation of deficient bridges.
 
This program provides funding to counties for replacement or rehabilitation of deficient bridges.
  
−
====136.14.1.3 On-System Bridge Replacement and Rehabilitation (BRM)====
+
====136.12.3.1.3 On-System Bridge Replacement and Rehabilitation (BRM)====
  
 
This program provides funding through a competitive selection process for replacement or rehabilitation of deficient bridges.   
 
This program provides funding through a competitive selection process for replacement or rehabilitation of deficient bridges.   
  
−
====136.14.1.4 Congestion Mitigation and Air Quality (CMAQ)====
+
====136.12.3.1.4 Congestion Mitigation and Air Quality (CMAQ)====
  
 
This program provides funding for projects that improve air quality within Environmental Protection Agency designated areas.  
 
This program provides funding for projects that improve air quality within Environmental Protection Agency designated areas.  
  
−
====136.14.1.5 Surface Transportation Program (STP)====  
+
====136.12.3.1.5 Surface Transportation Program (STP)====  
  
 
'''Large Urban'''
 
'''Large Urban'''
Line 59: Line 681:
 
This program provides funding for transportation facilities within urban areas with an urban cluster population greater than 5,000.
 
This program provides funding for transportation facilities within urban areas with an urban cluster population greater than 5,000.
  
−
===136.14.2 MoDOT District and Central Office Information===
+
===136.12.3.2 MoDOT District and Central Office Information===
 
{|style="padding: 0.3em; margin-right:5px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="470px" align="center"  
 
{|style="padding: 0.3em; margin-right:5px; border:2px solid #a9a9a9; text-align:center; font-size: 95%; background:#f5f5f5" width="470px" align="center"  
 
|-
 
|-
Line 157: Line 779:
 
|}
 
|}
  
−
===136.14.3 Other Helpful Information===
+
===136.12.3.3 Other Helpful Information===
 
    
 
    
 
* [http://www.modot.mo.gov/safety/SafeRoutestoSchool.htm Safe Routes To School (SRTS)]
 
* [http://www.modot.mo.gov/safety/SafeRoutestoSchool.htm Safe Routes To School (SRTS)]
Line 169: Line 791:
 
* [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/DBE_program.htm DBE Directory]   
 
* [http://www.modot.mo.gov/business/contractor_resources/External_Civil_Rights/DBE_program.htm DBE Directory]   
 
      
 
      
−
====136.14.3.1 Commonly Used Forms====
+
====136.12.3.3.1 Commonly Used Forms====
 
{|style="padding: 0.3em; margin-left:1px; border:2px solid #a9a9a9; font-size: 95%; background:#f5f5f5" width="420px" align="right"  
 
{|style="padding: 0.3em; margin-left:1px; border:2px solid #a9a9a9; font-size: 95%; background:#f5f5f5" width="420px" align="right"  
 
|-
 
|-
Line 229: Line 851:
 
[[media:136.14.3.1 Obligation Request Form Feb 2012.docx|Obligation Request Form]]
 
[[media:136.14.3.1 Obligation Request Form Feb 2012.docx|Obligation Request Form]]
  
−
====136.14.3.2 Examples of Completed Forms====
+
====136.12.3.3.2 Examples of Completed Forms====
 
   
 
   
 
[[media:136.14.2.2 Form CE2.doc|Form CE-2 Example]]  
 
[[media:136.14.2.2 Form CE2.doc|Form CE-2 Example]]  
Line 247: Line 869:
 
[[media:136.14.2.2 Bridge Slab Pour Checklist.pdf|Bridge Slab Pour Checklist & Pre-Pour Meeting Topics]]
 
[[media:136.14.2.2 Bridge Slab Pour Checklist.pdf|Bridge Slab Pour Checklist & Pre-Pour Meeting Topics]]
  
−
===136.14.4 Links to Other Resources===
+
===136.12.3.4 Links to Other Resources===
 
   
 
   
 
* [[Other Aspects of Pavement Design#Alternate and Optional Pavement|Alternate and Optional Pavement]]
 
* [[Other Aspects of Pavement Design#Alternate and Optional Pavement|Alternate and Optional Pavement]]
Line 302: Line 924:
  
 
*[http://www.fhwa.dot.gov/reports/financingfederalaid/ Financing Federal-Aid Highways]
 
*[http://www.fhwa.dot.gov/reports/financingfederalaid/ Financing Federal-Aid Highways]
−
 
−
===136.14.5 Recent Changes to LPA Policy===
 
−
1/19/12: Updated [[media:136.6.7 Sample Solicitation Jan 2012.docx|Fig. 136.6.7 Sample Solicitation]] to include weighted values.
 
−
 
−
1/18/12: Updated the Obligation Request Form in EPG 136.14.3.1.
 
−
 
−
1/5/12: [[media:136.6.7 Sample Solicitation Jan 2012.docx|Fig. 136.6.7 Sample Solicitation]] was expanded as additional guidance to local sponsors.
 
−
 
−
12/16/11: Per LP Administrator, added two links to EPG 136.14.4 (Financing Federal-Aid Hwys. and Guide to Federal-Aid Programs and Projects).
 
−
 
−
11/30/11:  The Obligation Request Form was updated in EPG 136.14.3.1 Commonly Used Forms.  In [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]], two forms were updated: Fig. 136.6.2 Criteria for Evaluating Consultants (which now includes additional guidance and deleted proximity from criteria) and Fig. 136.6.7 Sample Solicitation (which now includes the sample scopes to the sample solicitation).
 
−
 
−
11/23/11: In EPG 136.14.3.1 Commonly Used Forms, above, a link to Form 1590 FFATA was added.
 
−
 
−
10/21/11:  In [[136.11 Local Public Agency Construction#136.11.2 Consultant Construction Engineering Services|EPG 136.11.2 Consultant Construction Engineering Services]], guidance was clarified about work (surveying) performed by a consulting engineering firm.
 
−
 
−
10/18/11: DBE goals are now required in all contracts, regardless of contract amount, as now reflected in [[136.6 Consultant Contracts#MoDOT’s External Civil Rights Division|EPG 136.6 Consultant Contracts]].
 
−
 
−
10/5/11: In [[136.6 Consultant Contracts#136.6.7 Supplemental Agreements|EPG 136.6.7 Supplemental Agreements]], guidance for Supplemental Agreements has been clarified.
 
−
 
−
9/30/11: Fig. 136.6.7 Sample Solicitation was updated in [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]] by the addition of a "Submit" box that included the definition of a page.
 
−
 
−
9/29/11:  The Obligation Request Form added to EPG 136.14.3.1 Commonly Used Forms.
 
−
 
−
8/23/11:  In [http://epg.modot.org/index.php?title=136.8_Preliminary_Design#136.8.8.3_Deficiencies EPG 136.8.8.3 Deficiencies], the bridge ratings were corrected to bring the table into compliance with Bridge standards.
 
−
 
−
8/17/11: In [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]], updated Fig. 136.6.1, Fig. 136.6.2, Fig. 136.6.7 and added new Engineering Services Sample Invoice spreadsheet.
 
−
 
−
8/11/11: In [[:Category:136 Local Public Agency (LPA) Policy#Congestion Mitigation|EPG 136]], guidance was added to help users find info in the EPG.  The video provides general guidance for MoDOT employees but it also is useful for other officials. 
 
−
 
−
7/25/11:  In [[136.7 Right of Way and Public Hearings#136.7.2.2 Design Public Hearings|EPG 136.7.2.2 Design Public Hearings]], the reference to design public hearing being held for any job requiring a road closure was removed.  It is no longer the practice.
 
−
 
−
7/6/11: A link to the NHI course, "Improving the Daily Diary", was added to [[136.11 Local Public Agency Construction#136.11.7 General Documentation Requirements|EPG 136.11.7 General Documentation Requirements]].
 
−
 
−
6/20/11:  At the top of [[136.10 Construction Authorization and Letting|EPG 136.10 Construction Authorization and Letting]], Fig 136.10.5 was updated to refer to 2011 specs rather than 2004 specs.
 
−
 
−
6/10/11: Expanded guidance, [[136.10 Construction Authorization and Letting#136.10.14 Request for Concurrence|EPG 136.10.14 Request for Concurrence]], has been provided to clarify an LPA's request for concurrence.
 
−
 
−
6/6/11: For greater clarity, two subtitles were entered to divide much of EPG 136.10.11 into [[136.10 Construction Authorization and Letting#136.10.12 Advertising and Addenda|EPG 136.10.12 Advertising and Addenda]] and [[136.10 Construction Authorization and Letting#136.10.13 Additive Alternates|EPG 136.10.13 Additive Alternates]].
 
−
 
−
6/2/11: References to the 2004 specbook were updated in [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.11_Plans.2C_Specifications_and_Estimate_.28PS.26E.29_Submittal EPG 136.9.11], [[136.10 Construction Authorization and Letting|EPG 136.10]] (in the article's text and in Fig. 136.10.1) and in [[136.13 Glossary#Missouri Standard Specifications for Highway Construction|EPG 136.13 Glossary]].  The last printed edition of the specbook is the 2011 edition.  The latest specbook information will be available  [http://www.modot.mo.gov/business/standards_and_specs/highwayspecs.htm online].
 
−
 
−
5/23/11: Wage rate guidance in [[136.10 Construction Authorization and Letting#136.10.1 Bid Proposals|EPG 136.10.1]] was clarified.  New boilerplate document was added to [[136.10 Construction Authorization and Letting#136.10.2 Wage Rate|EPG 136.10.2]] so LPAs have a starting point for bid proposal documents.
 
−
 
−
5/6/11: Additional guidance regarding contracts exceeding $100,000 is provided at [[136.6 Consultant Contracts#136.6.5 Evaluations|EPG 136.6.5 Evaluations]].
 
−
 
−
5/4/11:  In [[136.11 Local Public Agency Construction#136.11.9 Materials Testing|EPG 136.11.9]], #1 was clarified and #2 updated.
 
−
 
−
4/28/11:  [[136.11 Local Public Agency Construction#136.11.6 Initial Data from Local Agency|No. 4 in EPG 136.11.6]] was expanded and clarified.
 
−
 
−
4/13/11:  Files available to non-MODOT agencies were updated in [[136.5 Agreements|EPG 136.5 Agreements]].
 
−
 
−
3/2/11: Added a link from the [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts Additional Information box] at the top of EPG 136.6 to the Allowable Profit Curve chart in EPG 134.3.
 
−
 
−
2/24/11: Updated the DBE Submittal Form and Disadvantaged Busn. Enterprise Program Form in [[#136.14.3.1 Commonly Used Forms|EPG 136.14.3.1 Commonly Used Forms]].
 
−
 
−
2/24/11: Minor update by changing a link in [http://epg.modot.org/index.php?title=136.11_Local_Public_Agency_Construction#136.11.9_Materials_Testing Item #3 in EPG 136.11.9].
 
−
 
−
2/15/11:  Final trainee summary guidance was updated in the third paragraph of [[136.10 Construction Authorization and Letting#136.10.4 On the Job Training (OJT)|EPG 136.10.4]].
 
−
 
−
2/15/11:  Another update to Fig. 136.6.1 Contract in [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]].
 
−
 
−
2/3/11:  Updated Fig. 136.6.1 Contract in [[136.6 Consultant Contracts|EPG 136.6 Consultant Contracts]].
 
−
 
−
1/13/11: Numerous changes to [[136.2 Bridge Soft Match Credit Program|EPG 136.2]] from a recent FHWA audit include a new checklist and requires [[136.2 Bridge Soft Match Credit Program#136.2.3 Final Design|certification by the engineer of record]].  Also, it is now to be assumed that if [[136.2 Bridge Soft Match Credit Program #136.2.6.2 Deliverables Provided by LPA| rehabilitation costs are at least 68% of the replacement costs]], the new replacement structure will provide a better value.
 
−
 
−
1/12/11: In [[136.4 Environmental and Cultural Requirements|EPG 136.4 Environmental and Cultural Requirements]], a few links were updated and a link to Section 106 Survey Form was added.
 
−
 
−
1/7/11: In [[136.10 Construction Authorization and Letting#To satisfy federal requirements|EPG 136.10.11 Bidder Qualification Language]], the bid advertisement guidance was clarified.
 
−
 
−
1/7/11: In [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.11_Plans.2C_Specifications_and_Estimate_.28PS.26E.29_Submittal EPG 136.9.11 Plans, Specifications and Estimate (PS&E) Submittal], clarification about how many sets of plans the sponsor must submit.
 
−
 
−
1/7/11: In [[136.3 Project Selection and Programming#Projects involving the application|EPG 136.3.2 Highway Bridge Program (HBP) Project Selection]], clarification about rehabilitation vs replacement.
 
−
If the rehabilitation cost is at least 68% of the replacement costs, it can be assumed that replacing the structure will provide a better value than rehabilitation.
 
−
 
−
1/5/11: [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.8_Work_by_Local_Forces EPG 136.9.8 Work By Local Forces] was clarified and a link was established to 23 CFR Subpart B, Section 635.201-205.
 
−
 
−
1/5/11:  In [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts#136.6.4_Basis_of_Payment EPG 136.6.4 Basis of Payment], guidance was updated on the retainage of Engineering Services Contracts.
 
−
 
−
12/16/10: In [[136.10 Construction Authorization and Letting|EPG 136.10]], Fig. 136.10.1 Checklist for Bid Proposal was updated.
 
−
 
−
12/14/10: Additional guidance provided for progress invoices in the first paragraph of [[136.12 Reimbursement and Auditing#136.12.1 Progress Invoices|EPG 136.12.1 Progress Invoices]].
 
−
 
−
12/1/10: Updated links to FHWA's Form 1273 in EPG 136.5 and EPG 136.11.18.  In EPG 136.14.4, reworded the link to FHWA's Construction website. (Previously, it had been labeled as "Required Federal Aid Provisions".)
 
−
 
−
11/30/10: In [[136.6 Consultant Contracts|EPG 136.6]], Fig 136.6.1 Contract was updated to provide clear guidance to list subconsultants and the services they provide in the body of the contract.
 
−
 
−
11/12/10: In EPG 136.14.3.1, updated link to FHWA Form 1273.
 
−
 
−
11/12/10: [http://epg.modot.org/index.php?title=136.10_Construction_Authorization_and_Letting#136.10.8_Contractor_Requirements EPG 136.10.8] was revised to bring it into compliance with federal obligation request verbiage.
 
−
 
−
10/14/10: In [[136.6 Consultant Contracts|EPG 136.6]], updated Fig 136.6.2 Consultant Selection Criteria.
 
−
 
−
10/5/10: In [http://epg.modot.org/index.php?title=136.1_General#136.1.2.1_Procedures EPG 136.1.2.1 Procedures], the time allowed to bring an LPA project from allocation to award was shortened;  [http://epg.modot.org/index.php?title=136.6_Consultant_Contracts#136.6.2_Solicitation_and_Selection_Procedures EPG 136.6.2] was revised to ensure compliance with the Brooks Act, etc. since failure to comply with procedures may result in loss of funding; new retainage guidanace was added in [http://epg.modot.org/index.php?title=136.9_Final_Design#136.9.9.5_Retainage EPG 136.9.9.5]; and materials testing requirements in [[136.11 Local Public Agency Construction#136.11.9 Materials Testing|136.11.9 Materials Testing]] were updated.
 
  
  
 +
===136.12.3.5 Recent Changes to LPA Policy===
  
 +
4/23/12: EPG 136 was generally re-written following thorough research.  Please check the entire contents of any EPG 136 article you may be consulting so as not to miss any policy changes.
  
  
Line 404: Line 934:
  
  
−
[[Category:136 Local Public Agency (LPA) Policy|136.14]]
+
[[Category:136 Local Public Agency (LPA) Policy|136.12]]

Revision as of 12:53, 23 April 2012

136.12.1 Figures

EPG 136.1 Introduction
Old Figure No. New Figure No. Figure Title
136.1.10 136.1 Project Flowchart for Local Federal-Aid Projects
136.1.10.1 136.1.1 LPA Planning Process Chart
136.1.10.2 136.1.2 MoDOT Programming Process Chart
136.1.10.3 136.1.3 Right of Way Process
136.1.10.4 136.1.4 Preliminary Plans Process
136.1.10.5 136.1.5 Final Plans Specifications & Estimate Process
136.1.10.6 136.1.6 Letting Plans & Contract Proposal Process
136.1.10.7 136.1.7 Construction Process
136.1.10.8 136.1.8 LPA MoDOT Agreement Process Chart
136.1.10.9 136.1.9 Engineering Services Contract Process Chart
EPG 136.3 Federal Aid Basics
Old Figure No. New Figure No. Figure Title
136.3.1.1 136.3.1 Programming Data Form
136.3.2 136.3.3 Utilities Scoping Checklist
136.2.1 136.3.4 Non-State Bridge Soft Match Credit Program Documentation Checklist
136.5.1 136.3.5 HS 4, Safe Routes to School Program Agreement
136.5.2 136.3.6 RM 11, STP Urban Program Agreement
136.5.3 136.3.7 RM 12, Transportation Enhancement Funds Program Agreement
136.5.3.1 136.3.8 RM 12 SUP, Transportation Enhancement Funds Supplemental Agreement
136.5.4 136.3.9 RM 13, Off-System Bridge Replacement and Rehabilitation Program Agreement
136.5.5 136.3.10 RM 14, On-System Bridge Replacement and Rehabilitation Program Agreement
136.5.6 136.3.11 RM 15, Congestion Mitigation and Air Quality Agreement
136.5.7 136.3.12 RM 16, Transportation and Community and System Preservation Program Agreement
136.5.8 136.3.13 RM 17, Federal Aid Program Agreement
136.5.9 136.3.14 RM 15E, Congestion Mitigation and Air Quality Agreement (Vehicle and Equipment Purchases)
136.5.9.1 136.3.15 RM 15 SUP, CMAQ Supplemental
136.5.10 136.3.16 Sample Ordinance
136.9.1 136.3.17 Work by Local Forces Proposal
136.12 136.3.18 Sample Form for Submitting Invoices
EPG 136.4 Consultant Selection and Consultant Contract Management
Old Figure No. New Figure No. Figure Title
136.6.1 136.4.1 Engineering Services Contract
136.6.2 136.4.2 Consultant Selection Criteria
134.3.2.1.4 136.4.3/134.3.2.1.4 Allowable Profit Curve as a % of Direct Salary Costs
136.6.4 136.4.4 Supplemental Agreement to Engineering Services contract
136.6.5 136.4.5 Consultant Performance Appraisal Form
136.6.6 136.4.6 Common Unallowable Costs
136.6.7 136.4.7 Sample Solicitation & Sample Scope of Services
136.6.8 136.4.8 District Representative ESC Cover Letter
136.6.9 136.4.9 Local Sponsor ESC Sample Cover Letter
- 136.4.10 Engineering Services Sample Invoice
New 136.4.11 Consultant Selection & ESC Submittal Checklist
New 136.4.12 QBS Process Flowchart
New 136.4.13 Consultant Services Q&A
New 136.4.14 Checklist for reviewing Consultant Contracts
New 136.4.15 Conflict of Interest Disclosure Form
- 136.4.16 Overhead Schedule Example
- 136.4.17 Engineering Services Invoice EXAMPLE
New 136.4.18 Checklist for Engineering Services Invoice
EPG 136.5 Non-Infrastructure
Old Figure No. New Figure No. Figure Title
New 136.5.1 Services Provided Worksheet
New 136.5.2 Materials Worksheet
New 136.5.3 Equipment Usage Worksheet
New 136.5.4 Obligation Request Form??
New 136.5.5 LPA Request for Environmental Services - Non-Infrastructure
EPG 136.6 Environmental and Cultural Requirements
Old Figure No. New Figure No. Figure Title
New 136.6.1 Project Review Process flowchart
New 136.6.2 Key Environmental/Cultural Resources Compliance Milestones
New 136.6.3 Environmental/Cultural Resources Compliance Checklist
New 136.6.4 LPA Request for Environmental Review
136.4.1.1 136.6.5 Instructions for Preparing Categorical Exclusion Determination
New 136.6.6 Generalized flowchart of the Section 106 Process for Local Public Agencies
136.4.10 136.6.7 Memorandum of Agreement for Migration of Adverse Effects
136.4.6 136.6.8 LPA Section 4(f) Compliance Worksheet for Public Lands
New 136.6.9 Content of a Section 4(f) Evaluation
New 136.6.10 Diagram of Typical Floodplain
136.4.3 136.6.11 Floodplain Development Permit
136.4.4 136.6.12 Engineering “No-Rise” Certificate
New 136.6.13 Procedures for “No-Rise” Certification for Proposed Development
New 136.6.14 Procedures for Environmental Clearance of Borrow Sites and Other Disturbed Areas Outside Right of Way
Other Figures and Information for EPG 136.6
Advisory Council “Model MOA”
Categorical Exclusion Determination
Instructions for Completing the SHPO 106 Survey Memo
Farmland Conversion Impact Rating
Nationwide 404 Permit for Minor Road Crossings (NWP 14 Linear Transportation Projects)
State Historic Preservation Office’s Section 106 Survey Form
State Historic Preservation Office’s Section 106 Project Information Form
EPG 136.7 Design
Old Figure No. New Figure No. Figure Title
Table 136.8.2 136.7.1 Dimensional Accuracy
- 136.7.2 Utility Depth and Encasement Requirements
New 136.7.3 Blank Structure Inventory and Appraisal Sheet
New 136.7.4 LFD Load Rating Summary Sheet
New 136.7.5 LRFR Load Rating Summary Sheet
136.7.1 136.7.6 Example Notice of Public Hearing
EPG 136.8 Local Public Agency Land Acquisition
Old Figure No. New Figure No. Figure Title
236.18.2 136.8.1 Acquisition Authority Request
236.18.6.4.4 136.8.2 Adjustment of Value or Just Compensation
236.18.7.5 136.8.3 Administrative Settlement Justification
236.18.3B 136.8.4 Appraisal Monitor Checklist
236.18.6.4.3 136.8.5 Appraisal Review
236.18.6.3.1A 136.8.6 Assumptions and Limiting Conditions
236.18.6.3.1B 136.8.7 Certificate of Appraiser
236.18.10.1 136.8.8 Clearance Certification Statement
236.18.6.3.5C 136.8.9 Comparable Lease
236.18.7.2.2 136.8.10 Donation in Exchange for Construction Features Letter
236.18.8.2 136.8.11 Final Vacancy Notice for Relocation
236.18.8.5 136.8.12 Legal Justification for Settlement
236.18.8.6 136.8.13 Legal Trial Report
- - LPA Right of Way Acquisition Brochure
236.18.11.4 136.8.14 LPA Negotiator Services Agreement
236.18.7.1 136.8.15 Negotiator’s Report
236.18.6.3.5A 136.8.16 Nonresidential Sale
236.18.4 136.8.17 Parcel File Checklist
236.18.5 136.8.18 Plan Review Checklist
236.18.7.2.1 136.8.19 Privately Donated Land as Credit for Match
236.18.3A 136.8.20 Project Acquisition Monitor Checklist
236.18.11.2 136.8.21 Proposal for Appraisal Work
- - Pro Rata Real Estate Tax Claim
236.18.3C 136.8.22 Relocation Monitor Checklist
236.18.6.3.5B 136.8.23 Residential Sale
236.18.11.3 136.8.24 Review Appraiser Contract
- - Roster of Approved Contract Appraisers
236.18.7.2 136.8.25 Sample Donation Letter & Waiver of Appraisal
236.18.7.3 136.8.26 Sample Letter Offer – Pay Estimate
236.18.7.4 136.8.27 Sample Letter Offer – Value Finding
236.18.6.2.2 136.8.28 Scope of Assignment
236.18.6.3.1 136.8.29 Standard Appraisal Format
236.18.8 136.8.30 Summary of HB 1944
236.18.6.3.1C 136.8.31 Summary Value of Tenant Interests
236.18.6.3.4 136.8.32 Uniform Residential Appraisal Report
236.18.6.3.2 136.8.33 Value Finding Appraisal Format
236.18.6.3.3 136.8.34 Waiver Valuation
236.18.8.1 136.8.35 60-Day Notice of Owners Rights
EPG 136.9 Plans, Specs and Estimates (PS&E)
Old Figure No. New Figure No. Figure Title
136.10.1 136.9.1 PS&E Submittal Checklist
136.10.3 136.9.2 Subcontractor Certification Regarding Affirmative Action
136.10.4 136.9.3 Federal Project Bid Proposal Boilerplate
136.10.5 136.9.4 ADA Post-Construction Checklist
- 136.9.5 LPA Certification of PS&E
New 136.9.6 Utility Status Letter
New 136.9.7 FHWA 1273
- 136.9.8 DBE Provisions
- 136.9.9 DBE Submittal Forms
New 136.9.10 Example Itemized Bid Form
New 136.9.11 Example Estimate (with categories)
New 136.9.12 ADA Certification
EPG 136.10 Advertisement for Bid and Project Award
Old Figure No. New Figure No. Figure Title
136.10.2 136.10.1 Sample Advertisement
New 136.10.2 Bid Concurrence Checklist
EPG 136.11 Local Public Agency Construction
Old Figure No. New Figure No. Figure Title
136.11.1 136.11.1 General Guideline for Preconstruction Conference
136.11.2 136.11.2 Change Order Form
136.11.3 136.11.3 Progress Report
136.11.4.1 136.11.4 Request for Approval of Subcontract
136.11.4.2 136.11.5 DBE Subcontract Worksheet
136.11.4.3 136.11.6 Contractor’s Instructions for Filling out Request to Subcontract Work
136.11.5 136.11.7 Wage Rate Interview (Labor Compliance/EEO)
136.11.6 136.11.8 Form FHWA-1391
136.11.7 136.11.9 Contractor Certification
136.11.8 136.11.10 Contractor’s Affidavit Regarding Settlement of Claims
136.11.9 136.11.11 Affidavit (Compliance with Prevailing Wage Law)
- 136.11.12 Site Visit Checklist
- 136.11.13 Job Bulletin Board Checklist
- EPG Article Off-Systems Guide Schedule for Federal-Aid Acceptance Sampling & Testing (FAST)

136.12.2 Glossary

AASHTO: American Association of State Hwy & Transportation Officials

AADT: Annual Average Daily Traffic. (ADT, Average Daily Traffic, is also commonly used.)

ACHP: Advisory Council on Historic Preservation

Agreement: The legal document between agencies necessary to administer projects.

AISC: American Institute of Steel Construction

Allocation: The reservation of federal funds to the local agencies each year.

APE: Area of Potential Effects

AREMA: American Railway Engineering and Maintenance-of-Way Association.

Authorization: Approval by FHWA to incur future costs relative to a project.

BMP: Best Management Practive

BRM: On-System Bridge Replacement and Rehabilitation Program.

BRO: Off-System Bridge Replacement and Rehabilitation Program.

Brooks Act: Consultant contracts for engineering and design related services financed with Federal-Aid highway funds must result from negotiations which utilize qualifications-based selection procedures. Qualifications based procedures do not allow for price to be used as a factor in the selection process.

Categorical Exclusion (CE): Projects that are minor enough in nature that they will not require preparation of a formal environmental statement.

CE: Construction Engineering

CE2: Categorical Exclusion II

CERCLIS: Comprehensive Environmental Response, Compensation, and Liability Information System

CFR: Code of Federal Regulations

Change Order: A supplement to the contract that provides authority to pay for revisions in quantities or authorize changes to design features or specifications.

CMAQ: Congestion Mitigation and Air Quality

COE: U.S. Army Corps of Engineers

Commission: Missouri Highway and Transportation Commission.

Competitive Bidding: Construction projects are required to be advertised and awarded to the lowest responsible and responsive bidder through open competitive bidding, unless use of an eligible force account is more cost effective.

Construction Engineering (CE): Construction inspection engineering

Council: Advisory Council on Historic Preservation

Credit Bridge: Bridge constructed to BRO standards with local funds, 80% of the cost may be applied to a normal federally funded bridge project in lieu of the 20% local match.

Cultural Resources: A cultural resource is any archaeological site, building, structure (e.g., bridge), district, or object. A historically significant cultural resource is one that meets certain criteria and is included in, or eligible for inclusion on, the National Register of Historic Places (NRHP) and is termed a historic property or historic resource. Not all cultural resources are historically significant, but potential project impacts to all must be considered.

DBA: Decibel Adjusted

DBE: Disadvantage (or Disadvantaged) Business Enterprise

Debarred: Suspended from entering into a contract with the Government

Deficient Structure: A bridge which is either structurally deficient or functionally obsolete.

DEIS: Draft Environmental Impact Statement

Design Standards: Projects on the National Highway System (NHS) must be designed with AASHTO and/or FHWA approved standards. It is recommended that all projects follow AASHTO guidelines for design and construction.

DNR: Missouri Department of Natural Resources

DOI: U.S. Department of Interior

Donations: “Donations” and “Contributions” are costs incurred for eligible non-federal share project activities that are necessary for the implementation of a project and are provided by a third party to an LPA without charge.

EA: Environmental Assessment

EEO: Equal Employment Opportunity

EIS: Environmental Impact Statement

EO: Executive Order

EPA: Environmental Protection Agency

EPG: Engineering Policy Guide

FEIS: Final Environmental Impact Statement

FEMA: Federal Emergency Management Agency

FHWA: Federal Highway Administration

FONSI: Finding of No Significant Impact

Force Account Work: Work that arises unexpectedly during the construction of a project. The work can be performed by a contractor, a subcontractor or the local agency's forces and the cost is determined by keeping track of the labor forces, equipment, material and associated costs used to complete the unexpected work.

FPPA: Farmland Protection Policy Act

Functionally Obsolete: A bridge is generally considered functionally obsolete if it is unable to properly accommodate traffic due to poor roadway alignment, waterway, insufficient width, waterway, low structural evaluation, or inadequate clearances. For a more detailed description of the specific criteria used to determine this item, refer to EPG 753 Bridge Inspection Rating or the appropriate FHWA publication.

FWS: U.S. Fish and Wildlife Service

HABS: Historic American Building Survey

HAER: Historic American Engineering Record

Hazardous Waste: Hazardous waste is a material that could cause harm to people or the environment; it can include solid materials, liquids, and gases. Some examples could be gas station releases, drums or containers of known or unknown material, tanks, old dumps, and e-waste. Any container with unknown contents should be considered hazardous until identified by a qualified person. If there is a question about what might be hazardous, contact the Missouri Department of Natural Resources Environmental Emergency Response Unit at 573-634-2436 for assistance with identification.

HBP: Highway Bridge Program.

Historic Property: A historic property is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic properties typically must be at least 50 years of age or older but exceptionally important properties can be less than 50 years old.

Historic Resource: A historic resource is a cultural resource that meets at least one of the following criteria: a) it is associated with events that have made a significant contribution to our history; b) it is associated with significant persons in our past; c) it has high artistic value, is the work of a master craftsman, or embodies distinctive characteristics of a type, period, or method of construction; or d) it can answer specific research questions and topics or can contribute to our current state of knowledge. Historic resources typically must be at least 50 years of age or older but exceptionally important resources can be less than 50 years old.

HMGP: Hazard Mitigation Grant Program

HUD: U.S. Department of Housing and Urban Development

Independent Assurance Test: A test performed independently of a job control test and according to the guide schedule.

In Kind Services: Donated labor, equipment or material.

ISTEA: Intermodal Surface Transportation Efficiency Act. Six year Highway Act from October 1, 1991 to September 30, 1997.

Job Control Test: Routine test performed on the site by the local agency or its representative to assure that the project is constructed in compliance with the applicable specifications.

Keeper: Keeper of the National Register of Historic Places

LFD: Load Factor Design

Low Water Bridge: A bridge having a waterway capacity design less than the 10 year frequency discharge.

Low Water Crossing: Waterway crossing other than a bridge where construction improvements have been made to produce a firm surface for vehicles to travel.

LPA: Local Public Agency

LRFD: Load and Resistance Factor Design

LRFR: Load and Resistance Factor Rating

LUST: Leaking petroleum underground storage tank

LWCF: Land and Water Conservation Fund

LWCFA: Land and Water Conservation Fund Act

MDC: Missouri Department of Conservation

MHTC: Missouri Highway and Transportation Commission

MoDOT: Missouri Department of Transportation

MOA: Memorandum of Agreement

Materials Certification: Statements provided by the contractor, fabricator, or manufacturer that certain materials comply with the requirements of the contract.

Missouri Standard Plans: Construction detail plans available from MoDOT which meet AASHTO design requirements.

Missouri Standard Specifications for Highway Construction, 2004 Edition: The directions, provisions and requirements for the performance of the work for the quantity, quality and proportion of materials.

MPO: Metropolitan Planning Organizations carry out the transportation planning process for communities with a population greater than 50,000.

MUTCD: Manual on Uniform Traffic Control Devices

National Register: National Register of Historic Places

NBI: National Bridge Inventory

NEPA: National Environmental Policy Act

NFIB: Nation Flood Insurance Program

NFIP: National Flood Insurance Program

NHPA: National Historic Preservation Act

NOA: Notice of Availability

NPDES: National Pollutant Discharge Elimination System

NRCS: Natural Resources Conservation Service

NRHP: National Register of Historic Places

NWP: Nationwide Section 404 Permit

Obligation Limitation: Limits the amount of federal funds that may be obligated during a certain time period (also called Obligation Authority and Contract Control).

Obligation of Funds: The formal commitment by FHWA to participate in a share of the project costs.

Off-System Routes: Routes that have a functional classification of rural local, local road or street, or a rural minor collector.

On-System Routes: Routes that have a functional classification of urban collector, rural major collector, rural or urban arterial, or an expressway.

PA: Programmatic Agreement

PDEIS: Preliminary Draft Environmental Impact Statement

PE: Preliminary Engineering. All engineering work performed by the local agency or their consultant prior to award of contract.

PEA: Preliminary Environmental Assessment

PFEIS: Preliminary Final Environmental Impact Statement

PS&E: Construction plans, specifications, and quantity estimates.

Posting: Establishment of a maximum weight limit for vehicles using the bridge.

Pro Rata Share: The legal federal share for a project established at the time of project approval. Pro rata share is typically expressed as a percentage of the total participating costs of the project.

Public Interest Finding: Cost effective justification that must be provided to MoDOT by a local agency that is seeking to do a federally funded project with its own forces.

QBS: Qualifications Based Selection

RCG: Recording and Coding Guide for the structure inventory and appraisal of the nations bridges

Rehabilitation: Work required to eliminate the items that cause a bridge to be identified as deficient.

Reimbursement: Payment of federal funds to a local agency.

RER: Request for Environmental Review

Responsible Person in Charge:

RFP: Request for Proposal

RFQ: Request for Qualifications

ROD: Record of Decision

RSMO: Revised Missouri State Statue

SAFETEA-LU: Safe, Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users. Five-year Highway Act from October 1, 2004 to September 30, 2009.

Section 106: Section 106 of the National Historic Preservation Act of 1966 - the primary legislation that requires cultural resource investigations. Any project using federal funds or needing federal permits must comply with the Section 106 requirements. The Section 106 process consists of three primary stages, with the outcome of each stage determining whether the activities of the next stage are necessary (36 CFR Part 800)

Section 401: Water Quality Certification

Section 404/Wetlands: A project may involve activities in an area that contains wetland or waters of the United States and may require a Section 404 permit from the U.S. Army Corps of Engineers. It is a violation of federal law to place fill in waters of the U.S. or wetlands without the necessary permits.

Section 4(f): Section 4(f) of the Department of Transportation Act of 1966 – provides protection for public parks and recreation areas, wildlife and waterfowl refuges and significant historic sites on publicly owned land. It requires demonstrating that there is no feasible and prudent alternative to the use of the property and that all is possible planning has been done to minimize harm to the property.

Section 6(f) of the Land and Water Conservation Fund: A project that has potential involvement with parks or other public lands which may have been purchased or improved using funds from the Land and Water Conservation Fund (LWCF).

S.E.M.A.: The State Emergency Management Agency has responsibility for coordinating state agencies' response to disasters.

SHPO: State Historic Preservation Officer

SI&A: Structure Inventory and Appraisal Sheet

SIP: State Implementation Plan

Soft Match: Credit earned by counties who replace their deficient bridges with local funding. It can be used in lieu of the 20% local match on bridge projects.

SOQ: Statement of Qualifications

Sponsor: The local government or public agency responsible for providing matching funds for the proposed project.

SRTS: Safe Routes to Schools

STIP: Statewide Transportation Improvement Program

STP: Surface Transportation Program

Structurally Deficient: A bridge is generally considered to be structurally deficient if it is in relatively poor condition, or has insufficient load carrying capacity for modern design loadings. The insufficient load capacity may be the result of the loads used in the original design or degradation of structural properties due to deterioration. For a more detailed description of the specific criteria used to determine this item, EPG 753 Bridge Inspection Rating or appropriate FHWA publications should be consulted.

Sufficiency Rating: A numerical rating of a bridge based on its structural adequacy, safety, serviceability, functional obsolescence and essentially for public use.

TEA21: Transportation Equity Act for the 21st Century. Six-year Highway Act from October 1, 1997 to September 30, 2003 with a one-year extension to September 30, 2004.

TIFF: Tagged Image File Format

TIP: Transportation Improvement Program

Title 23 U.S.C.: Title 23 of the United States Code contains most of the laws governing the Federal-Aid Highway Program.

TNM: Traffic Noise Model

UPARR: Urban Park and Recreation Recovery

USC: United States Code

USDA: United States Department of Agriculture

USGS: United States Geological Survey

UST: Petroleum Underground storage tank site

WBE: Women Business Enterprise. Term not in current usage. Definition of Disadvantaged Business Enterprise includes WBEs.

Work by Local Forces: Construction performed by the local agency's work force. If the local agency elects to perform work with its own forces, and/or use their own materials and equipment, MoDOT and FHWA must approve all work being done. The work by local forces must be in the public interest and shown to be cost effective. See EPG 136.3.12 Federal-aid Participation for Local Work for more details.

23 CFR: Title 23 of the Code of Federal Regulations is a collection (updated annually) of the general and permanent rules and regulations required to implement the provisions of federal law relating to the National Highway Traffic Safety Administration and Federal Highway Administration.

136.12.3 Helpful Information and Links

Please use the LPA Manual Change Request Form to request manual changes throughout the year or the Revisions Comments Form to make comments on proposed revisions.

136.12.3.1 Local Programs

Local Programs provides federal funding to cities and counties for their transportation improvements. Please refer to EPG 136 Local Public Agency Policy for guidance to utilize federal funding made available to local agencies through the programs listed below.

Transportation Enhancements
District 1, St. Joseph District 2, Macon
District 3, Hannibal District 4, Lee's Summit
District 5, Jefferson City District 6, Chesterfield
District 7, Joplin District 8, Springfield
District 9, Willow Springs District 10, Sikeston
A new map of MoDOT districts is available. More detailed info about district Transportation Enhancements within these new district boundaries will be available later. 102 map.jpg

136.12.3.1.1 Transportation Enhancements (TE)

Transportation Enhancements District Contacts

This program provides funding through a competitive selection process for transportation related activities other than routine highway and bridge construction. For program details and project examples, click on the desired district, listed to the right, to access the TE Guide.

136.12.3.1.2 Off-System Bridge Replacement and Rehabilitation (BRO)

This program provides funding to counties for replacement or rehabilitation of deficient bridges.

136.12.3.1.3 On-System Bridge Replacement and Rehabilitation (BRM)

This program provides funding through a competitive selection process for replacement or rehabilitation of deficient bridges.

136.12.3.1.4 Congestion Mitigation and Air Quality (CMAQ)

This program provides funding for projects that improve air quality within Environmental Protection Agency designated areas.

136.12.3.1.5 Surface Transportation Program (STP)

Large Urban

This program provides funding for transportation facilities within the Transportation Management Areas of Kansas City, Springfield and St. Louis.

Small Urban

This program provides funding for transportation facilities within urban areas with an urban cluster population greater than 5,000.

136.12.3.2 MoDOT District and Central Office Information

NW District NE District Kansas City District Central District
St. Joseph Hannibal Lee's Summit Jefferson City
St. Louis District SW District SE District
Chesterfield Springfield Sikeston
Central Office
MoDOT – Resource Management (RM) MoDOT - Design (DE)
P.O. Box 270 P.O. Box 270
Jefferson City, MO 65102 Jefferson City, MO 65102
(573) 526-8106; Fax: (573) 526-2819 (573) 751-2876; Fax: (573) 526-3261
__________________
METROPOLITAN PLANNING ORGANIZATIONS
__________________
OTHER REGULATORY AGENCIES
State Historic Preservation Office Charles Scott
MO Dept. of Natural Resources Field Supervisor
P.O. Box 176 Columbia Field Office
Jefferson City, MO 65102 U.S. Fish and Wildlife Service
Phone (573) 751-2479 101 Park DeVille Drive, Suite A
Columbia, MO 65203-0007
Phone (573) 234-2132
Policy and Coordination Division Kevin Ward
MO Dept. of Conservation Federal Highway Administration
P.O. Box 180 3220 W. Edgewood, Suite H
Jefferson City, MO 65102-0180 Jefferson City, MO 65109
Phone (573) 751-4115 Phone (573) 636-7104
__________________
CORPS OF ENGINEER'S OFFICE
(Contact MoDOT district office if clarification is needed for which Corp Office has jurisdiction)
Commanding Officer Commanding Officer
Department of the Army U.S. Army Corps of Engineers
Little Rock Dist., Corps of Engineers Kansas City District
P.O. Box 867 700 Federal Office Building
Little Rock, AR 72203-0867 601 East 12th Street
Phone (501) 324-5531 Kansas City, MO 64106
Phone (816) 426-5241
Commanding Officer Commanding Officer
Department of the Army Department of the Army
Rock Island Dist., Corps of Engineers Memphis Dist., Corps of Engineers
P.O. Box 2004 167 North Main Street, Room B202
Rock Island, IL 61204-2004 Memphis, TN 38103-1894
Phone (309) 788-6361 Phone (901) 544-3005
Commanding Officer
U.S. Army Corps of Engineers
St. Louis District
1222 Spruce Street
St. Louis, MO 63103-2833
Phone (314) 331-8000

136.12.3.3 Other Helpful Information

136.12.3.3.1 Commonly Used Forms

Forms and Information
* Fig. 136.3.1.1 Programming Data Form
* Fig. 136.3.1 Programming Data for Non-Infrastructure Form
* Fig. 136.4.1 Categorical Exclusion Determination
* Fig 136.4.1A Instructions for Preparing Categorical Exclusion Determination
* Fig. 136.4.4 Engineering "No-Rise" Certificate
* Fig. 136.5.10 Sample Ordinance
* Fig. 136.6.1 Engineering Services Contract
* Fig. 136.6.7 Sample Solicitation Form
* Fig. 136.10.4 Subcontractor Certification Regarding Affirmative Action
* Fig. 136.12 Sample Form for Submitting Invoices

Bridge Inventory Survey Form

DBE Submittal Forms

Disadvantaged Business Enterprise Program Requirements for Local Programs

Form 1590, Federal Funding Accountability and Transparency Act (FFATA)

On the Job Training Manual and Submittal Forms

FHWA Form 1273 Required Contract Provisions

Utility Agreement - Actual Cost

Utility Agreement - Lump Sum

Notice to Proceed

Daily Force Account Record-Equipment Rental Account/Materials Account

Daily Force Account Record-Labor Account

Force Account Record - Cost Summary

Sample Timesheet

Construction Contract Calls for Bid

Awarded Construction Contracts

Local Project Checklist

Obligation Request Form

136.12.3.3.2 Examples of Completed Forms

Form CE-2 Example

Utility Lump Sum Estimate Example

Utility Actual Cost Estimate Example

Sample Utilities Status Letter

Sample Job Special Provisions for Utilities

Sample Utility Agreement - Lump Sum

Sample Utility Agreement - Actual Cost

Bridge Slab Pour Checklist & Pre-Pour Meeting Topics

136.12.3.4 Links to Other Resources

Access Board Publications
Public Right-of-Way Access Guidelines – PROWAG (Best Practices) Draft Guidelines
Special Report: Accessible Public Rights-of-Way Planning and Designing for Alterations
Technical Assistance Q & A
Additional Right-of-Way Guidance
Manual on Uniform traffic Control Devices - signals
FHWA – Designing Sidewalks and Trails for Access, Part I
Part II
MoDOT Bike/Ped webpage
MoDOT Standard Plan 608.10
MoDOT Special Sheet, Concrete Curb Ramps


136.12.3.5 Recent Changes to LPA Policy

4/23/12: EPG 136 was generally re-written following thorough research. Please check the entire contents of any EPG 136 article you may be consulting so as not to miss any policy changes.

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